Tuition Cancellation Policy

 

 

TUITION CANCELLATION POLICY

Undergraduate and Graduate


Only tuition, student activity, and special course fees can be cancelled in the following situations: 1) when a student is separated from the University for disciplinary or academic reasons prior to the end of a semester; 2) officially withdraws from any course or courses, regardless of the method of instruction, by filing a written notice at the Office of Student Assistance; or 3) officially withdraws using the MyPace portal at the /current-students/ Web site. Please note: Application and general institution fees are not refundable. Tuition cancellation will be made according to the schedule associated with the term of enrollment. Please see the Tuition Cancellation Schedule below for more information.

Note: It is the student's responsibility to withdraw from courses he or she has registered for. Failure to officially withdraw will result in tuition liability. Students may withdraw online through the MyPace portal or by filing with the Office of Student Assistance. Non-attendance of classes, informing the instructor of withdrawal, or stopping payment on a check does not constitute official withdrawal and does not relieve the student of his or her financial obligation, or entitle the student to a refund. A student who registers for class and does not attend class remains fully responsible for all financial obligations. In addition, federal financial aid recipients who cease attending classes for a term, but do not officially withdraw, will be deemed to have unofficially withdrawn and will have a portion of their federal aid cancelled after the close of the term when their failure to complete their courses is recorded.

It is important to note that all charges and cancellations are based upon tuition commitments for the full semester. The effective date of withdrawal and cancellation, if any, will be the date when formal application is filed with the Office of Student Assistance (notification to the instructor is not sufficient) or withdrawal via the MyPace Portal at /current-students/. In the case of withdrawal by mail, the official postmarked date of the correspondence will be the effective date of withdrawal.

Students using the Tuition Pay monthly payment plan are responsible for completing all payments if a balance exists after cancellation of tuition. Application, general institution, and non-course fees are not refundable.

 

Student Refunds

Students may be eligible to receive a refund when payments posted to their respective student account exceeds the cost of tuition, fees, dorm, meal charges, and any other allowable ancillary charges. Payments may include disbursed financial aid (including scholarships and loans), check payments, and other payments resulting in a credit balance.  The refunding process starts approximately ten business days after the opening date of the semester and refunds are generated once per week.  Students may review the status of their accounts by viewing the Account Summary section of their portal accounts. Student refunds will be generated:

  1. When a credit balance is created as a result of the posting of Title IV financial aid (including Federal Pell Grant, Federal SEOG, Federal loans), a refund will be sent to HigherOne for distribution to the student, in accordance with the student's indicated preference.  If the aid is disbursed before the semester starts, the credit will be sent to HigherOne approximately two weeks (14 days) after the opening of the semester. Students should view the reverse side of the HigherOne Card, go to the indicated Web site, and choose their preferred method for receiving excess funds. Effective July 1, 2008*, there are two methods for receiving refunds that are available through HigherOne: 1) One Account Deposit (Easy Refund), which means that within minutes of your refund being released by the university you can have use of your money; or 2) ACH Transfer, which has your money directly deposited into any bank account you designate (students are required to fill out a form). Students should visit www.paceuone.com to set up their refund preferences.
     
  2. If an account is paid, in part or in full, by a Parent PLUS loan, and a credit balance exists, a check will be drawn, payable to the borrower, to the extent of the existing credit balance, but not exceeding the amount of the PLUS loan.  If the loan is disbursed before the semester starts, the check will be mailed approximately two weeks (14 days) after the opening of the semester.  Thereafter, refunds are typically mailed within ten days of disbursement, but assuredly within 14 days from the date the credit balance is created.  Parents may waive their right to receive the excess funds by requesting that any excess funds be refunded directly to the student by contacting the Office of Student Assistance and submitting a written request. The request must include the student's name, Pace ID number, and the specific term (semester and year) of the loan.  Requests will be valid for the specified academic year only. Such arrangements may be rescinded by a parent by submitting a follow-up letter requesting a change of preference.  Letters should be mailed to the Office of Student Assistance at the student's home campus.
     
  3. When a credit balance is created as a result of an overpayment or withdrawal and a check or cash payment only is used, a refund will be sent to HigherOne for distribution to the student, in accordance with the student's indicated preference. 
     
  4. Refunds for students who use credit cards to pay their bills are handled differently. The Office of Student Assistance refunds in kind, i.e., to the credit card used to pay for the semester's charges. If financial aid is disbursed after the application of the credit card payment, any resultant credit will be refunded to the credit card, up to the amount paid by credit card. The amount refunded to the credit card will never exceed the amount of the original credit card payment. Any excess credit above the original credit card payment will be refunded according to the guidelines stated earlier.
     
  5. If a student withdraws from a course or all courses, the level of aid eligibility may be recalculated based on the date of the withdrawal and the amount of tuition cancellation, if any.  (The Tuition Cancellation Policy may be found below or within the on-line Class Schedule, under "Tuition and Fees.")  When a recipient of federal funds withdraws or stops attending classes during the first 60% of the semester (payment period), a recalculation in compliance with the federal Return to Title IV Funds policy will be made and any unearned aid will be returned appropriately to the source (e.g. U.S. Department of Education or federal loan lender).  Return to Title IV calculations (R2T4) are completed by the Financial Aid Office, in accordance with federal regulations.  After review, if a student is deemed ineligible for any or all financial aid, any balance due resulting from the Return to Title IV calculation becomes the responsibility of the student. 

This policy is subject to change without prior notification. If you have any questions, please consult your campus Office of Student Assistance.

Tuition Cancellation Schedule
Time of Withdrawal:


Note: Weeks are counted as seven calendar days and count from the first day of the semester or term. THE APPLICATION AND GENERAL INSTITUTION FEES ARE NON-REFUNDABLE.

Fourteen or Fifteen Week Term % Cancellation
(most Fall and Spring courses)  
Prior to and during 1st & 2nd week of term 100%
During 3rd week of term 70%
During 4th week of term 25%
During 5th week of term 20%
After 5th week of term
 
0%
 
Six-Week Term % Cancellation
(most Summer Session I and II courses)  
Prior to and during 1st week of six-week term 100%
During 2nd week of term 25%
After 2nd week of term
 
0%
 
One-Week Term % Cancellation
Prior to 1st day of one-week term 100%
1st day of the term 25%
2nd day of the term and thereafter
 
0%
 
Two-Week Term % Cancellation
Prior to 1st day of two-week term 100%
1st day of the term 50%
2nd day of the term and thereafter
 
0%
 
Three-Week Term % Cancellation
Prior to 1st day of three-week term 100%
1st day of the term 50%
2nd day of the term and thereafter
 
0%
 
Four-Week Term % Cancellation
Prior to 1st day of four-week term 100%
During 1st week of the term 50%
After 1st week of the term
 
0%
 
Five-Week Term % Cancellation
Prior to 1st day of five-week term 100%
During 1st week of term 50%
After 1st week of term
 
0%
 
Seven-Week Term % Cancellation
Prior to and during 1st week of term 100%
During 2nd week of term 50%
After 2nd week of term
 
0%
 
Eight-Week Term % Cancellation
Prior to and during 1st week of term 100%
During 2nd week of term 50%
After 2nd week of term
 
0%
 
Nine-Week Term % Cancellation
Prior to and during 1st week of term 100%
During 2nd week of term 50%
After 2nd week of term
 
0%
 
Ten-Week Term % Cancellation
Prior to and during 1st week of term 100%
During 2nd week of term 50%
During 3rd week of term 20%
After 3rd week of term
 
0%
 
Twelve-Week Term % Cancellation
Prior to and during 1st week of term 100%
During 2nd week of term 70%
During 3rd week of term 20%
After 3rd week of term 0%

Cancellation Because of Serious Illness

If a student withdraws from all his/her classes during the first half of the semester due to serious illness a prorated cancellation of tuition and special course fees may be permitted, if a tuition appeal is submitted in accordance with policy. The policy is applicable to the student's personal illness only, and must be documented with an original copy of a physician's diagnosis and recommendation and, if working, disability papers. Any resulting credit balance may be refunded to the student. If the withdrawal takes place during the first twenty percent of the semester, a one hundred percent tuition cancellation will be allowed, provided the resulting credit remains on account, to be used within a one year period. If withdrawal takes place after the midpoint of the semester, a prorated cancellation will be permitted but any resulting credit must be held on account to be used within a one year period.

Note: Students who are Financial Aid recipients and receive a cancellation due to medical reasons are subject to Financial Aid Review and possible aid adjustment.

Cancellation Because of Business Transfer
Students leaving the area during the first eight weeks of class because of a permanent business transfer may receive a prorated refund of all the semester's tuition and special course fees, provided they submit a tuition appeal in accordance with policy. Written substantiation from the employer must accompany the request for a refund. A change of employer, work responsibility, hours, or required business travel does not qualify as a Business Transfer.

Note: Students who are Financial Aid recipients and receive a cancellation due to a business transfer are subject to Financial Aid Review and possible aid adjustment.

Cancellation Because of Military Service
Any student required to discontinue attending classes because of induction into or activation in the United States or a foreign military service may be eligible for a complete refund of all tuition and fees (except the application and general institution fee), if orders to report for active duty are received within the first two weeks of class. Thereafter students may choose either a prorated refund or an application of full credit of tuition and fees (excluding application and General Institution fees) to future enrollment. Any application for refund must be substantiated by the official notice of induction or enlistment and submitted prior to induction. If it is for foreign military service activation, a notarized copy of the translation of the orders into the English language is required for consideration.

Note: Students who are Financial Aid recipients and receive a cancellation due to military service are subject to Financial Aid Review and possible aid adjustment.

Financial Aid Refunds/Cancellations
If Financial Aid Funds were used to pay any portion of the tuition and fees for the semester, those funds will be recovered according to the Financial Aid Office Refund Policy. Student Aid Funds cannot be carried over to future semesters. When a student receiving financial aid for a term withdraws fully or partially from a term, the level of aid eligibility must be recalculated before any refunds are given. Financial Aid may be recalculated based on the date of the withdrawal, the number of credits before and after the withdrawal, and the amount of tuition cancellation, if any. When a recipient of federal funds withdraws or stops attending classes at least half-time during the first 60% of the semester (payment period), a recalculation in compliance with the Title IV Federal Return of Funds Policy will be completed and any unearned aid will be returned appropriately to the source (e.g. U.S. Department of Education or federal loan lender). Return to Title IV calculations (R2T4) is completed by the Financial Aid Office on the student's home campus, in accordance with Federal regulations. After review, if a student is deemed ineligible for any or all financial aid, any balance due resulting from the Return to Title IV calculation becomes the responsibility of the student. After the review and all adjustments to financial aid are made, if the student or parent is deemed eligible for any refund, the refund will be processed according to the appropriate procedure for the manner in which payments were received. A student receiving Title IV Federal Aid (Pell, FSEOG, ACG grant, SMART grant, Perkins loans, and Direct Loans) who withdraws from classes must see a Financial Aid Counselor.