New York City Office of Disability Services Forms
Academic Accommodation Request Process
In order to request academic accommodations through the Office of Disability Services, we ask that you first self-identity to ODS by filling out the Disability Services Registration Form.
After filling out the registration form, we ask that you follow up with our office in one of the following ways:
1. Call at (212) 346-1526 or e-mail the Office of Disability Services.
3. Attend walk-in hours between 3:00pm and 4:00pm, Monday through Friday.
4. Fax documentation to (914) 989-8047, along with an introductory cover letter stating your accommodation request(s) and the best way to contact you
Following contacting ODS, or at the time of your initial contact, you will need to submit documentation of the disability you are requesting accommodations for. Please see details regarding documentation requirements below. If you are e-mailing your interest in receiving accommodations, you may provide your documentation via e-mail. After you have made initial contact with ODS and have provided documentation, you will be asked to attend a screening appointment with a member of the ODS staff. At this appointment, you will be asked to complete an online demographic form and then meet with an ODS staff member to provide background information regarding your accommodation request(s) and review ODS policies and procedures of accessing accommodations.
If you have any questions regarding the accommodation request process, please contact Kate Torres or Ashley Sanguinetti via the contact information listed.
If you are requesting academic accommodations such as extended time for exams, note-taking services, etc., you must provide ODS with documentation for review. Documentation requirements vary depending on the type of disability. If you have any questions regarding the required documentation, please contact ODS staff via the contact information listed below. Documentation can be submitted by fax, scan, email, mailed to the office, or by delivering it to the office in person. Please also include a cover letter noting the accommodations you are requesting. It is strongly recommended to submit documentation before scheduling an appointment. Note that it may take up to two weeks to review the documentation.
If you do not already have documentation of your disability, you may ask your medical provider to complete the Professional Disability Assessment Questionnaire for General Academic Accommodation Requests, found below. Alternatively, the medical provider may submit a letter with the required information.
- Professional Disability Assessment Questionnaire: General Academic Accommodation Requests (PDF)
- Professional Disability Assessment Questionnaire: General Academic Accommodation Requests (DOC)
Office of Disability Services
156 William Street, 8th Floor
New York, NY 10038
Phone: (212) 346-1526
Fax: (914) 989-8047
Accommodation Letter Request Form
Students who are registered with ODS must request accommodation letters each semester via the online form. If you are not registered with ODS, you may not submit these forms until after you complete the registration process. ODS strongly recommends that students submit this form within the first two weeks of the semester. If you have already made a letter request for the semester, but need additional letters due to adding and/or dropping a course, please indicate this on the form and fill out the information requested as directed.
Testing Accommodation Request Form (TARF)
Students must submit a Testing Accommodation Request Form (TARF) for EACH exam or quiz they wish to schedule with ODS. It is the student's responsibility to return the form to ODS FULLY COMPLETED 10 days prior to the exam date.
TARF Submission Options:
- In person: 156 William St, 8th floor
- Scan and email the form to the Accommodations Coordinator, Kate Sullivan, email@example.com
- Fax: 914-989-8047
Housing Accommodation Request Process
The Office of Disability Services (ODS) encourages timeliness in submitting requests for housing accommodations. It is strongly recommended that students who wish to request housing accommodations, submit their completed request packets according to the following timeline:
Returning students: March 27, 2017
Incoming first year undergraduate and graduate students: July 15, 2017
Transfer students: Upon admission and acceptance to the university
Determining accommodations is an interactive process between you (the student), ODS and other relevant parties (as determined by ODS) and reviewing your request may take at least two weeks to process once all materials have been submitted. Your request will not be reviewed until the application, personal statement and documentation (if needed) have been received by the office.
Students requesting a housing accommodation must be eligible to live in university housing, which includes submitting a general housing application and deposit. Please see the housing website for complete information regarding general application and deposit deadlines.
Housing Selection Dates & Building Information
On April 5th, 6th, and 7th, between the hours of 10AM-4PM, students with approved for medical accommodations will be required to meet with Keith Gorman & Stacey Butler to choose their housing assignment for 2017-2018 and to sign a housing contract.
Approval for an accommodation due to a disability is not designed to provide students with a room selection advantage with respect to building selection. Unless the granted accommodation requires a specific building, students granted medical accommodations will be required to choose a room in a building commensurate with where they would be placed if participating in the main room selection process. For this reason, students granted a housing accommodation will be limited to the following buildings, based on their room selection numbers (unless the selection of a different building is necessary to meet the specified accommodation):
- 7.0+ 182 33 Beekman Double
- 0—6.999 All Available Rooms
Specific Forms & Procedures
Detailed information is included in each Housing Accommodation Request Packet – please review carefully.
Process For Students With Accommodations On File For Academic Year 2017-2018
- Download and complete the Housing and Accommodations Request Packet for Previously Granted Accommodations (PDF)
- For those students who need updated medical documentation: Professional Disability Form - Housing Request (PDF)
Process For Students Without Accommodations On File For Academic Year 2017-2018
- Download and complete the Housing and Accommodations Request Packet for New Accommodations (PDF)
For disability-related questions and questions about the accommodation request procedures, please contact:
Office of Disability Services
Associate Director: Kate Torres
For housing-related questions, please contact:
Patrick Roger-Gordon, Director of Residential Life
Alternate Format & Electronic Text Request Form
If you have been granted alternate format for textbooks and course materials and require electronic textbooks as part of your accommodations, please use the Alternate Format & Electronic Test Request Form to submit your requests. Please remember that you must submit the receipts for the purchase or rental of the textbooks/course materials to ODS prior to submitting your request.
Supplemental Accommodation Requests
If you are already registered with ODS and have previously been granted academic accommodations but would like to request additional accommodations, please complete the Supplemental Accommodation Request Form (PDF). Upon completion, e-mail the form to Kate Torres or Ashley Sanguinetti. Or, fax it to (914) 989-8047.