Special Payments

The Special Payment Request Form (SPRF) is only to be used for those items listed below and only in the event a purchase order is not accepted or has been encumbered. This form is not to be used to circumvent the purchasing policies. Reimbursements to students should be submitted on a Travel & Expense Reimbursement Form. Requests related to an award for a student submit the SPRF to Regina Beatty, AP Manager.The form should be used for the following items:

  • Annuities/Royalties          
  • Benefits (Employee/Death)
  • Petty Cash Book Allowance
  • Membership/Subscriptions
  • Entrance Fees
  • Program Refunds/Expenses
  • Insurance Expenses
  • Temporary Employee Agencies
  • Postage/Mail Expenses
  • Taxes, Licenses and Permits
  • Payroll Department Use
  • Legal Expenses
  • Rent/Utilities/Leases
  • College Fairs/Recruitment Expenses
  • Library Expenses
  • Charitable Donations

 All other items should be encumbered through purchase orders.

A completed Special Payment form contains:

  • Supplier Name
  • Supplier Invoice Number
  • Invoice Date
  • Product Description
  • Line item invoice total
  • Attachments (Documentation)
  • Accounting Information


The Accounts Payable Department is located in Tead House on the Briarcliff Campus.
Primary email: accountspayable@pace.edu    Primary extention: 22862



Policies & Procedures button   Please review our Policies and Procedures for additional information.
Finance Forms button Please review our Forms for additional information.