There are six ways of initiating a payment:
The Special Payment Request Form (SPRF) is only to be used for those items listed below and only in the event a purchase order is not accepted or has been encumbered. This form is not to be used to circumvent the purchasing policies. Reimbursements to students should be submitted on a Travel & Expense Reimbursement Form. Requests related to an award for a student submit the SPRF to Regina Beatty, AP Manager.The form should be used for the following items:
All other items should be encumbered through purchase orders.
A completed Special Payment form contains:
- Supplier Name
- Supplier Invoice Number
- Invoice Date
- Product Description
- Line item invoice total
- Attachments (Documentation)
- Accounting Information
However, invoices of $50,000 or greater need to be signed off as being received and approved to be paid by the requistioner. For invoices sent directly to the Accounts Payable department an email with a scanned copy of the invoice will be sent to the requistioner for approval. For invoices sent directly to the requistioner’s department, please send the invoice to the Accounts Payable department as soon as possible with the appropriate sign-off. Invoices will not be paid until the approval sign-off is received.
|Please review our Policies and Procedures for additional information.|
|Please review our Forms for additional information.|