Financial Information Systems

The primary mission of the unit is to maintain all systems utilized within the areas of Finance & Planning with a concentration on the following:

  • Train employees from all University functions to properly utilize the Financial Information system, Physical Plant system, Purchasing system and other cross- functional systems
  • Continue to automate functions by research, testing, implementing, and supporting the decentralization of current central processes.
  • Serve as liaison, team member and/or facilitator in all current and future projects related to technological improvements in the area of Finance and Planning.

 

Our Systems

Kronos

Kronos is a web based time & attendance application used by non-instructional staff and students to capture leave time (i.e. sick days, vacation, leaves of absence, etc.) and to more efficiently enter time worked for the processing of semi-monthly payrolls. Users have the ability to review, change, or approve employees’ time, as well as use the system to set schedules and generate reports.

   

Related links

 

E-Procurement Marketplace

E-Procurement market place (SciQuest) is a web based application that allows users to purchase products/services from vendors. E-procurement provides faster handling of purchase orders with quick, simple access to contract or negotiated pricing through on-line catalogs that eliminates paper as well as the need to copy and file requisitions.

 

E-Procurement Phoenix Training Guides

 

New Change Order Process Guides


 

Related links

 

Banner Finance

Banner finance is web based financial management system used to record and report financial transactions based on financial activity at the University.  It is used by budget representatives and budget managers to obtain and gather information related to budgets, revenues and expenditures.  Banner finance comes in two different flavors:  Finance Self Service Banner (FSS) and Internet Native Banner (INB).  Both options are accessible through the MyPace portal.

 

Training Guides

 

Ariba Contract System

In August 2012, the University transitioned from the LibertyNet imaging system to the Ariba Contract Management System. Ariba is designed to track and monitor contracts through the various points of process and approval to ensure that Originating Units will be able to monitor the status of contract approval at every stage of the process. LibertyNet is still accessible to view archived contracts; however all new contracts must be submitted by upload to Ariba. To gain access to Ariba, please contact the Purchasing & Contracts Department at Ext. 22642 or contracts@pace.edu.

 

Helpful Resources:

   

Related links

 

Business Card Program

The new Business Card Program includes a purchasing card, corporate travel card, fleet card and ghost card. The purchasing card is for everyday business expenses, the corporate travel card is for travel and entertainment expenses. The transportation department will utilize the fleet card for fuel and the ghost card is a card used for individual vendors.

The New Business Card program follows many of the same policies (retention of receipts, tax exempt purchases, etc.). Training on the new system is required for all card holders, as well as each card holder will be required to fill out a New Card Agreement.

 

Helpful Resources:

 
Policies & Procedures button   Please review our Policies and Procedures for additional information.
Finance Forms button Please review our Forms for additional information. 

Our Staff

The Financial Information Systems Department is located in West Hall on the Briarcliff Campus.
Primary email: fis@pace.edu Primary extention:  22899

Nicole Thompson -Williams AVP Financial Operations Ext: 22752 Email: nthompson@pace.edu
Shuana Thompson Director Ext: 22751 Email: sthompson@pace.edu
Dana Karim Financial Info. Prog. Analyst Ext: 22207 Email: dkarim@pace.edu
David Taylor Info Systems Manager (Fin) Ext: 22684 Email: dtaylor3@pace.edu