Constitution of the NYFC: Article V-Article VII, Section 1
Article V. Duties of the Officers of the Council
The Chairperson shall preside at all regular and special meetings of the Council and at the meetings of the Executive Committee. The Chair is an ex officio voting member of every committee except the Nominating Committee, and represents the faculty to the administration.
The First Vice Chairperson shall assist the Chairperson. In the absence of the Chairperson, the First Vice-Chairperson shall preside over general meetings of the Council and over meetings of the executive committee.
The Second Vice Chairperson shall assist the Chair and substitute for the chair or first Vice Chair when necessary.
a) The Secretary shall record the discussion during each regular and special meeting of the NYFC for distribution in a timely fashion to each member of the Council.
b) The minutes shall normally include the following:
i. Names of those present;
ii. A summary of the topics discussed;
iii. A verbatim report of any formal resolution offered, with the names of the proponent and the person who seconded the resolution.
iv. The conclusion reached on any resolution so offered;
v. The names of the members of any committees elected or appointed;
vi. A summary of Committee reports;
vii. A summary of miscellaneous announcements.
c) The minutes shall be subject to the approval of the Council.
d) When the Council is in Executive session, the Secretary will take note of the proceedings in a memorandum to be distributed only to the Executive Committee unless NYFC votes to release all or any part of the contents to the University community.
e) Except when the timing of emergency meetings make such distribution impossible, the Secretary shall publish the agenda and the announced date and place of each NYFC meeting and a first draft of the minutes of the previous meeting at least one week preceding that meeting.
f) The Secretary shall keep a running record of all motions / resolutions passed by Council. Resolutions adopted by the NYFC will be forwarded to the appropriate decision making person or body. This record will constitute the Bylaws of the NYFC and shall be available at every meeting and to any interested faculty member.
Article VI. Meetings
Section 1. Scheduled Meetings
There shall be a regular meeting of the Council on the first Monday of each month starting from October through May, excepting January. If the executive committee shall so determine, the meetings may be moved to a different day or date each month.
Section 2. Special Meetings
Special Meetings may be called whenever necessary in the opinion of the Executive Committee or as a result of written petition of at least 25 Council members. Special meetings require five days written notice to the membership.
Section 3. A Quorum
A Quorum shall consist of 25 Council voting members. Each voting member of the council shall have one vote and a majority of the voting members present shall be necessary to pass a resolution.
Section 4. Order of Business
At each regular meeting the order of business shall be:
i. Approval of the minutes of the preceding regular meeting;
iii. Committee Reports;
iv. Reports from the Administration
v. Old business;
vi. New business.
Section 5. Procedures
(a) The procedure of all meetings shall be governed by Robert’s Rules of Order, unless there is explicit endorsement of contrary procedure in the NYFC Constitution or its By-laws. A parliamentarian, if appointed, will aid the Chair as needed.
(b) If a secret ballot is requested for any vote or motion at a meeting, and if that request is seconded, then the NYFC Executive shall conduct that vote or motion with a secret ballot using paper votes without calling for a vote on whether to conduct a secret ballot.
Article VII. Committees
The Council shall have the following standing committees with functions, duties and membership as hereinafter set forth. They shall also have such duties as may be conferred from time to time by the NYFC or by the Executive Committee. The NYFC may create other standing committees as required; however the committees listed herein shall be considered as permanent standing committees.
The primary responsibility of all NYFC committees is to report their findings to the NYFC in whatever form the committee finds most appropriate.
Voting members of the NYFC are eligible to serve on all committees. Exceptions, who must be tenured, are the Chair and the First Vice-Chair of the Faculty Council and the faculty members on CDFPT and the Appeals Committee.
Section 1. Election of Committee Members
The slate of willing candidates shall be a combination of a slate proposed by the Nominations Committee and both self-nominations and nominations of other, present members, at the April meeting of the spring semester of even-numbered years. The final slate of committee members will be approved for a two-year term by the NYFC at the May meeting. Committee chairs will be elected by a majority vote of the committee members at the beginning of the new academic year. This meeting will be called by the former chair, or in the absence of a former chair, by a convener designated by the NYFC Chair.