Degree Works Timeline
- Full access to academic advisors for Spring 2015 registration/advisement.
- Addition of graduate programs and minors to Degree Works as of the 2012-2013 academic year. Full validation will be required for each program.
- The 2014-15 version of each program and major in Degree Works will be added and the same validation process will be followed.
- Full access to student body.
Phase 4 (Current: June 2014 - November 2014)
- Validation of programs and majors throughout all schools continues on an ongoing basis. Contacts for each program are continually communicated with to expedite the validation process. The Lubin School of Business is the first school to have 10+ programs fully validated and signed off with approvals.
- All programs currently being worked on and validated are now being added to Degree Works through the 2013-2014 academic year.
- Training with departments, academic advisors, and validators continues. The validation process is a comprehensive project for the assigned validators. Multiple rounds of validation are required for most programs. Validation meetings are set-up between OSA and the academic departments to expedite the process.
Phase 3 (Complete: January 2014 - May 2014)
- OSA determines significant changes to the University Core file that Ellucian created is necessary to improve the usability and stability of Degree Works. After consulting various academic departments, Student Systems implemented several changes to the University Core file that allows the Core to be more accurate and reflective of a complete student audit. The team begins to scribe programs and majors for academic years up to 2013.
- OSA reached out to all schools to compile a list of contacts and validators for each program. Based on the responses that were received, the validation process for the 2009-2011 academic years began. Programs must go through a comprehensive and documented validation process before being made public and released to advisors and students. Introductory meetings were set up with each department to provide training, answer questions and begin the validation process.
- Degree Works passes an internal security, technical, and administrative implementation review audit by PricewaterhouseCoopers. Suggestions made during the audit to improve day-to-day procedural functionality and record-keeping are adapted and implemented.
- Based upon early feedback from validation, OSA adjusts program scribing to improve accuracy within Degree Works.
Phase 2 (Complete: July 2013 - December 2013)
- The OSA Degree Audit and Student Systems team attends several Ellucian-led training sessions to become familiar with the inner workings of Degree Works. The initial scribing of the University Core as well as several programs was performed by Ellucian and submitted to Pace. OSA reviewed the University Core and programs as part of the training process.
- ITS began account provisioning to create tiered access for all End User Groups, including: Administrator, OSA Staff, and Advisors/Chairpersons. A user guide/manual was created by OSA for use by internal staff and advisors during training and validation of programs.
- The OSA Degree Audit and Student System teams “test drove” the Ellucian academic program build and corrections were made where necessary.
- OSA worked with Ellucian on the customization of the front-facing Degree Works interface. Degree Works was branded in Pace colors and several adjustments are made on the presentation of the software.
Phase 1 (Complete: February 2013 - June 2013)
- Following an introductory announcement of Degree Works by the Office of Student Assistance (OSA), the Degree Audit and Student Systems teams began compiling and verifying academic curricula for all individual programs at Pace University as outlined in the 2009-2011 Academic Catalog. This information was given to Ellucian, the company that created the Degree Works platform, who Scribed the programs in the coding language that Degree Works uses.
- OSA assembled and verified a list of all academic program codes, including majors, minors, and concentrations. These codes are used to identify specific programs in Degree Works. After working with the individual academic departments at Pace, a finalized list of programs (including the corresponding program codes and academic worksheets) were submitted to Ellucian.
- The Pace ITS staff worked with vendors to purchase, install, and configure server and database hardware to support the Degree Works software. Ellucian, working with the Pace ITS staff, was given access to University Systems to complete the initial Degree Works installation.