Timetable of Procedures - Promotion & Tenure

NOTE: The timetable outlined below applies to the University tenure and promotion deadlines.

Each school/college may maintain a separate timetable and each candidate is responsible to check the specific dates and deadlines within their schools/colleges.

2015 - 2016 Timetable


April, 2015

Friday, April 24, 2015: Information Session on Tenure and Promotion and Workshop in Midtown from 9:00-noon.

May, 2015

Friday, May 29,  2015: All candidates for promotion and tenure are required to submit a brief letter of intent to the Dean of their College/School with a copy to the Office of the Provost.

June, 2015

Tuesday, June 30, 2015: Candidates should provide a list of external evaluators and references, developed with the consultation of the Dean, and to be received in the office of the Dean of the College/School. External evaluation letters are strongly encouraged (3 confirmed to be sent at minimum) requested by Dean, Dept. Chair or designee. The deadline for receiving the external and internal letters of evaluation is Friday, October 2, 2015 in the Provost Office.

September, 2015

On or before Friday, September 4, 2015: All candidates for promotion and/or tenure should send their FACT sheet to the Dean of their College/School with a copy to the Office of the Provost.

October, 2015

On or before, Friday, October 2, 2015: All letters of evaluation for promotion and/or tenure (internal and external) are due in the Provost Office and forwarded to the CDFPT.

On or before Monday, October 5, 2015: Departmental Tenure and Promotion (TAP) Committee deliberates and votes, and submits its recommendations to the School Tenure and Promotion (TAP) Committee with a copy to the Dean.

November, 2015

On or before Friday, November 13, 2015: School Tenure and Promotion (TAP) Committee deliberates and votes, and submits its recommendations to the Dean. Departmental Chairperson gives an independent recommendation to the Dean.

December, 2015

On or before Tuesday, December 1, 2015: TAP (Departmental, College/School, Senior Colleague, and/or Individual) Committee recommendations for promotion and/or tenure, written report and Fact Sheets are due in Office of the Provost for transmittal to CDFPT (uploaded to ePortfolio). The written report should provide reasoning on the tripartite indicators and vote counts. A minority report might also be submitted. Dean submits their recommendations to the Provost Office.

On or before Monday, December 7th, 2015: Self-nominations are due in Office of the Provost for transmittal to CDFPT.

On or before Tuesday, December 15, 2015: Organizational meeting of CDFPT is held; Chairperson, Secretary, and two campus based Liaisons to CDFPT-Appeals are elected at the Organizational meeting.

On or before Tuesday, December 15, 2015, 5:00 PM: eDossiers completed. An Addendum can be submitted for materials relevant to your tenure and/or promotion (e.g. accepted publications, presentations, and awards) that occurred after the December 15, 2015 deadline.

NOTE for ADJUNCTS: Adjunct nominees FACT Sheet and Evaluations must be submitted to the Dean, copied to the Office of the Provost.

January, 2016

January 4-22, 2016: Council of Deans and Faculty on Promotion and Tenure (CDFPT) deliberates and votes. Council chair summarizes votes and recommendations. Committee Report due to the Office of the Provost within one week of Committee Meeting, no later than January 29, 2016.

The CDFPT communicates its recommendations to the Location (New York City and Westchester) Faculty Councils and the Provost Office. The Provost Office sends a notification to candidates not recommended for tenure or promotion, to allow preparing for an Appeal which is due thirty (30) calendar days from the date that the notification is sent.

February, 2016

At the February 2016 Location Council Meetings: Location Councils vote upon recommendations; recommendations forwarded to the Provost.

February 2016: The Provost reviews the recommendations of the CDFPT and Location Faculty Councils and forwards them to the President together with his/her own separate recommendations. President/Provost review dossiers, taking into account the votes and recommendations at all previous levels of consideration.



March, 2016

Within thirty (30) calendar days after nominee is sent written notification of the CDFPT decision by the Provost Office (“Appeal Date”): Deadline for appeal to the President through the Office of the Provost.

Within fifteen (15) calendar days of Appeal Date: Appeals Committee begins review of appeal(s).

April, 2016

Within forty-five (45) calendar days after Appeal Date: Appeals Committee recommendation(s) submitted to President and the candidate(s).

Within fifteen (15) calendar days after receiving the Appeals Committee’s written recommendation: President issues decisions on appeal(s) and makes a final recommendation to the Board of Trustees.

The Board of Trustees considers and votes on the President’s recommendation(s), usually at the next board meeting. Successful candidates are officially notified before the following academic year convenes.

*There is no exception granted to an individual to extend deadlines.