RESOURCE GUIDE FOR ADJUNCT FACULTY AND PART-TIME INSTRUCTORS
- Final Examination
- Absence From Final Examination
- Change of Grade
- Grade Appeal Process
- Submission of Final Grades
- Institutional Review Board
- Responding to Student Behavior
- Students with Disabilities
- If you miss a class
A grade must be entered for every student whose name appears on the Final Grading Worksheet. An appropriate grade exists for every situation. The Office of Student Assistance (OSA) will publish submitted grades to student’s transcripts on a daily basis starting the first day of final exams.
Faculty members are required to be present at all scheduled classes. Please make every effort to teach all scheduled classes as specified by the academic calendar. New York State Education Department guidelines require that a full number of credit hours are to be taught in every course every semester, and Pace has to certify this annually. All final exams are scheduled for the last day of each class.
Absence From Final Examination
Students are permitted to take a deferred examination with the approval of their instructor for compelling reasons only, such as illness, emergencies, or other exceptional circumstances. Students who have sufficient reason to request a deferred examination are required to complete a deferred examination application form and have it approved by their instructor.
A letter grade is awarded as a measure of student performance only by the faculty member assigned to teach a particular course and section. The spectrum of letter grades ranges from A through F, including plus and minus refinements, which are available to allow faculty greater flexibility in the measurement of student performance. Specific grading policies should be announced by the instructor in a given course and included in the course syllabus. Visit the University Grading System website.
Change of Grade
Students who wish to have their final grades reviewed must first speak with the instructor who determined the grade. If they are not satisfied with the response, they may then appeal the grade through the Department Chair. If within 6 months of the conclusion of the semester, Grade Change approvals will need the Chair’s signature. Any grade change beyond 6 months after the end of the semester requires approval from the Chair, the Dean, and the Provost. Grade Change forms that require approval and are approved by the Provost will be sent to the Office of Student Assistance (OSA) for processing by the Provost Office.
Grade Appeal Process
As a general principle, the instructor has sole authority to establish standards of performance and to exercise judgments on the quality of student performance, but in a manner that reflects reasonable and generally acceptable academic requirements. Students who believe that a final grade received in a course was not determined in a manner consistent with this principle may challenge that grade by first arranging to meet informally with the instructor to establish a clear understanding of the method by which the grade was determined. Every effort should be made to resolve the matter at this level. If not resolved, the student then may appeal in writing within a reasonable period of time to the Chair of the department. The Chair’s decision to have a grade reviewed or not is final.
Submission of Final Grades (PDF)
Final grades must be submitted within 5 business days after the end of the semester, except for graduating seniors whose final grades are due within 48 hours after the end of the semester. Failure to submit grades in a timely manner often results in serious consequences for students, and negatively impacts student transcripts, graduation eligibility, financial aid, New York State TAP eligibility, tuition reimbursement, employability, and enrollment verification with the U.S. Department of Education (for student loan borrowers), which creates audit issues for the University. How to input final grades (PDF).
Institutional Review Board (IRB)
The IRB is committed to protecting the rights, welfare, and privacy of human participants in research. The IRB reviews proposed research involving human participants conducted by members of the Pace community, and by external parties who wish to conduct research either with Pace members as participants or on any Pace owned and/or operated site.
Responding to student behavior Chart (PDF)
Faculty are encouraged to establish reasonable standards of behavior for students to follow in their classroom and class-related activities (e.g., internships, field trips). Any particular or unique behavioral requirements for a class may be identified in the course syllabus, and at the start of the semester faculty should familiarize students with the particular standards for the class. Standards unique to a class supplement but do not supersede the Guiding Principles of Conduct, which apply to conduct in the classroom as well as elsewhere on campus and at the University-sponsored events and, as explained above, are enforced by the Deans for Students.
Starfish® by Hobsons is a university wide student success platform, that was carefully selected by a team at Pace University. Starfish provides faculty, administration, advisors and all students ONE place in which to share information, whether that be connecting students to various support services or highlighting areas of academic concern or excellence. Research shows that identifying students at risk of not persisting and providing early targeted intervention is critical to an institution’s retention strategy. Starfish will be used for Early Alert process in which Faculty provide feedback during the first weeks of the semester for those students they believe to be at risk. Starfish allows faculty to:
- Track/take attendance
- Academic Progress Reports (3 Times a semester)
- Raise a flag or kudos at anytime during the semester
- Campus Wide Coordination of Student Support
- Online Appointment Scheduling
- Offer Special Recognition for Improvement or Good Work
- Alerts to Actionable Triggers for Warnings, Referrals, or "See Me"
Students with Disabilities
A student must self-identify and register with the Office of Disability Services. No one, including faculty, is authorized to evaluate the need and arrange for an accommodation except the Office of Disability Services staff. Moreover, no one, including faculty, is authorized to contact the Office of Disability Services on behalf of a student. Faculty members who have concerns about a reasonable accommodation recommended by the Office of Disability Services for his or her class, should contact the Office of Disability Services on the appropriate campus. FAQ for Faculty.
If you have to miss a class
If you are absolutely unable to teach some classes during the term, a common way to address a missed class is to ask a colleague from your department to conduct your class. You must inform your department chairperson about your absence and the department chairperson must approve the substitution. Sicktime should be reported, per the CBA. Please note that students are encouraged to report the absence of an instructor from the classroom to the department chair and his/her advisor after 15 minutes from the start of class time.