Through the following residence hall guest policy, Pace University aims to provide on-campus residents with the opportunity and privilege of having guests while also maintaining the security and comfort for all members of the residential community. This balance relies on a culture of mutual respect and a process of policy enforcement.
It is expected that residents having guests know and abide by the university guest policy, plan ahead, be courteous to one another, communicate with their roommates, and make compromises when necessary. Pace University reserves the right to deny or remove a guest from campus at any time. Failure to follow the posted policies and procedures may result in a temporary or indefinite restriction of guest privileges for a host or guest.
A community desk is located on the ground floor lobby of each residence hall. The community desks are open daily except as posted for holidays and emergency closures. The hours of operation and complete guest registration process for the community desks is posted at each desk and on the Office of Residential Life and Housing website. Each community desk is staffed by a desk assistant who provides the necessary services and support to our residents and visitors. These positions are hired through Pace University Human Resources and are managed by the Residential Life team.
Changes for 2019-2020
Please be advised that the Office of Residential Life and Housing will be piloting changes to the guest policy this year to improve Community Desk operations. Notice of any changes will be sent to all residents’ Pace email addresses and posted at each community desk.
Each guest must be registered at the appropriate community desk during posted hours prior to entering the residence hall.
To be signed-in, a guest must be 18 years of age or older and have a valid government issued or Pace University ID card to present to the desk assistant at the time of registration and to security each time the guest is entering the building.
Accepted Forms of ID:
- US Driver's License or Non-Driver's ID
- US Military ID
- US or Foreign Passport/Passport Card
- Foreign National Government Issued ID
A guest pass will be issued for each guest to provide the guest access to the residence hall when escorted by the corresponding resident host. It is the host’s responsibility to maintain this guest pass and present it to security each time they enter the residence hall with that guest.
Residents may host up to two guests at any given time. Residents may host two long term guests up to three consecutive nights per visit for a maximum of ten nights within a one-month period. A host’s guest allowance resets on the first of each month. After having a guest for three overnights, the host must wait at least one day before signing in another overnight guest.
A guest may only stay up to three consecutive nights on-campus, regardless of the building or resident host. After the third overnight, the guest must wait at least one day to be signed-in again. Each guest is permitted to stay overnight only 10 nights per month, total for all hosts and residence hall visits combined.
Guests that arrive during the hours of operation and leave before the community desk closes are considered short-term guests. Guests that arrive during the hours of operation and remain signed-in past the close of the community desk (generally 1:00 am) are considered long term guests. Guests who do not sign-out before the close of the community desk automatically become registered as a long-term guest, even if the guest does not remain in the residence hall, and counts towards the host’s monthly guest allowance.
Upon registering a guest, hosts will be asked if a guest is staying as a short-term or long-term guest. Guests registered as long-term will be issued a pass for the number of nights indicated by the host (up to 3 nights, unless prior approval is received through the guest exception process). The number of overnights requested will determine the expiration date of the guest pass and will automatically be deducted from the host's monthly allowance. If the guest leaves earlier than anticipated, the host will not receive these overnights back. If a short-term stay is indicated, the guest pass will expire that night when the desk closes at 1:00 am.
Guests who are not currently signed-in, that arrive after the community desk has closed will not be permitted to enter the residence hall. In the event of a dire situation, at the discretion of a resident assistant or residential life professional staff member on-call, a guest may be allowed to sign-in after hours. In all situations in which this special accommodation is made, the host and the guest will be charged with a temporary restriction of guest privileges.
Exceptions to any of the listed policies, including but not limited to those listed below, will be considered upon request by the resident host.
- The guest does not possess a valid ID
- A guest is arriving after hours when the community desk is closed
- The number of overnight guests permitted in a one-month period (Also requires roommate consent form to be completed)
- The number of consecutive nights a guest may stay (Also requires roommate consent form to be completed)
- An underage guest aged 13 years or older (Also requires parental consent form to be completed)
Guest exception requests must be submitted online at reslutions.pace.edu, along with parental and/or roommate consent forms on OrgSync, as required, each week by Wednesday at 5:00 pm for exceptions beginning on Friday at 5:00 pm through the following Friday at 4:59 pm.
All guest exception requests for stays of four consecutive nights or more or for additional monthly overnights beyond the ten overnights allowed each month requires a cons
All guest exception requests for underage guests aged 13 through 17 also require the parent/guardian of the underage guest to submit a parental consent form online at OrgSync.
Residents will receive a response via their Pace email address. It is the responsibility of the resident host to confirm that a guest exception has been approved prior to a guest’s arrival.
Guest exception requests will be processed by a Community Desk Coordinator under the supervision of the Community Desk Supervisor and Community Coordinator and will be considered on a case-by-case basis.
Frequent or repeated guest exceptions (i.e.: A guest does not possess a valid ID) may not be approved, even if a previous exception request was approved. Last minute guest exceptions may not be approved and if approved, will result in the temporary loss of guest privileges for the guest and/or resident host.
Guests under the age of 13 are only permitted to enter the residence hall with the guest’s parent/guardian present. A guest exception is not necessary for persons under the age of 13. The parent must remain present with the underage guest at all times until the underage guest has left the residence hall.
The resident host assumes all responsibility for the conduct of their guest(s) in the residence hall, which may include liability for the repair cost of any property damage caused by the guest(s).
Residents must escort their guest(s) at all times. If the host must leave the building, the guest(s) must also leave the building. Hosts must be present at the community desk whenever their guest(s) check-in and check-out of the building. A guest will not be signed-out without the resident host present.
The presence of a guest must not compromise the personal or academic well-bring of a roommate or other building residents
Dates of Operation
|Semester||Desks Open||Desks Close|
|Fall 2019||09/04/2019 - 11:00 am||12/19/2019 at 1:00 am|
|Spring 2020||01/29/2019 - 11:00 am||05/15/2020 at 1:00 am|
|Summer 2020||05/28/2019 - 11:00 am||08/22/2020 at 1:00 am|
Regular hours of operation are weekdays from 11:00 am to 1:00 am daily and Saturdays and Sundays from 9:00 am to 1:00 am, except as posted for final exams, holidays and emergency closures. No guests will be permitted during intersession periods or winter break.
The community desks will be closed during the following university breaks:
- Thanksgiving Break: Closed Wednesday, November 27 at 1:00 am until Monday, December 2 at 9:00 am
- Spring Break: Closed Saturday, March 14 at 1:00 am until Monday, March 23 at 11:00 am
- Independence Day: Closed all day on July 4, 2020
During finals, as posted, the community desks will be opened only during the following limited hours schedule: 9:00 am to Noon, 3:00 pm to 6:00 pm and 9:00 pm to Midnight. Guests will only be registered during the posted hours.
Guest Policy and Residence Access Violations and Action
|Violation||Resulting Action for Host||Resulting Action for Guest|
|Failure to Present ID at Turnstile/Locked-Out of Room||Fine: First two lockouts at no charge, then increasing fines starting at $5 ($5, $10, $15,...)||No action|
|Lost Guest Pass/Guest Pass Replacement||Fine: First two replacement passes issued at no charge, then increasing fines starting at $5 ($5, $10, $15...)||No action|
|Last Minute Guest Exception Approval||One week restriction of guest privileges (increasing incrementally by one week for any violation thereafter)||One week restriction of guest privileges|
|Exceeded Monthly Overnight Allowance||One week restriction of guest privileges issued only if all overnight visits (exceeding 10) are with the same host||Guest restricted until the first day of the following month, when the overnight allowance resets|
|After Hours Guest Sign-In/After-Hours Guest Pass Replacement (with special approval only)||One week restriction of guest privileges (increasing incrementally by one week for any violation thereafter)||One week restriction of guest privileges|