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Human Resources

Graduate Assistant Hiring Process

Access the online GA Contract System to initiate a graduate assistant contract.

Fall 2020 and Spring 2021

Prior to hiring a Graduate Assistant (GA) in your department, the first step is to speak to your area Budget Representative about whether or not there are funds available, including both the stipend and tuition remission benefits. If not, the funds must be requested from the Provost's Office during your department's annual budget development process. Your Budget Representative can explain the process of requesting these funds.

The amount of money allotted in the budget will determine the type (full or part time) and number of GA's your department will seek.

  • FULL TIME (fall, spring): 300 total hours; 15 weeks; 20 hours per week; up to 6-credits of tuition remission; required enrollment 6 credits; stipend $4,500
  • PART TIME (fall, spring): 150 total hours; 15 weeks; 10 hours per week; up to 3-credits of tuition remission; required enrollment 3 credits; stipend $2,250
  • QUARTER  TIME: 75 total hours; 15 weeks; 5 hours per week; up to 1.5-credits of tuition remission; required enrollment 3 credits; stipend $1,125

Human Resources does not assist with the recruitment process; this is the hiring manager's/department's responsibility. The common recruiting practice is as follows: the hiring manager seeking a GA contacts the school/college/department which they wish their GA to be a part of, or have their degree in.

The GA must submit an application or resume for your department to review, or you may request resumes and applications from the School. For students, Graduate Assistantship forms can be found in the "Graduate Application Information Booklet" for the specific school to which the student is applying for an assistantship. A student who has already completed an assistantship within your department does not need to reapply.

The department looking for the GA reviews the applications and makes the interview selections. Financial Aid and HR do not have any part in this process. After you have interviewed and selected the final candidate, please confirm the availability of funds, which includes both the stipend and tuition remission benefits, with your Budget Representative. 

Please submit the application through the online GA Contract System to initiate a graduate assistantship contract.  The main page of the online application contains video and PDF quick reference guides for both the department manager and student to assist them through the rest of the process.  A student who has already had an assistantship within your department must renew this agreement contract every semester.

The GA must report to their campus Human Resources Office to fill out new hire paperwork. Making an appointment is recommended. In addition, certain materials will be required when filling out new hire paperwork, including a Passport, OR Social Security Card and Driver's License. Please note: the GA's stipend payment will be delayed if this necessary step is not fully completed.

  • Westchester Campus: Human Resources Office is located at 100 Summit Lake Drive, 3rd Floor, Valhalla, NY, and is open from 9am-5pm. (914) 923-2730.
  • New York Campus: Human Resources Office is located on the 110 William Street, 11th Floor, and is open from 9am-5pm. (212) 346-1630.

Hiring managers should confirm with the Talent Acquisition department (x22730) that the new hire paperwork has been received and processed prior to the GA's first day of work.