Study Abroad Policies
Pace University provides qualified students the option to study in a variety of approved international destinations during their degree. This opportunity is extended to qualified Pace students in all academic majors, subject to availability of existing programs and resources, and with approval of their academic unit. All Pace-sanctioned study abroad endeavors – including study, spring break, and/or any other international programs representing Pace University (with the exception of Athletics) – must adhere to these policies and procedures.
Students who want to study abroad must first apply to Pace Education Abroad and complete the application process, including submission of all forms, documents and legal releases.
Pace Education Abroad will ensure consistency in the handling of issues related to quality assurance, risk management, institutional and employees’ liability, and personal safety of the students. It will also ensure compliance with the Family Educational Right to Privacy Act (FERPA), Health Insurance Portability & Accountability Act of 1996 (HIPAA), and with The Forum on Education Abroad Standards of Good Practice and Code of Ethics.
- Study Abroad Eligibility
- Financial Policies
- International Travel & COVID-19
- Health Insurance
- Student must be currently enrolled at Pace, in good standing related to disciplinary and academic records, and be 18 years of age prior to the program start date.
- Requirement per study abroad program type:
- Semester/Year: completion of 1 full academic year prior to the term abroad (exception: transfer students need only complete 1 semester at Pace prior to term abroad)
- Short-term (summer or January): completion of 1 full academic year prior to term abroad
- Faculty-Led: dependent on the program
- GPA requirements vary per study abroad program type. Some overseas host institutions or third party provider programs require a higher GPA. These GPA requirements must be met at the time of application and also at the time the program starts; additional requirements may be specified by the program sponsor.
- Semester/Summer Abroad: 2.5 minimum cumulative GPA. Some international programs and/or partner institutions may require a higher GPA.
- Faculty-Led: 2.5 minimum cumulative GPA. Some programs require a higher GPA.
- Sponsored International Students must obtain written authorization from their corporate or government sponsor, if any, prior to applying for study abroad. They must also consult with a Pace international student advisor regarding their U.S. immigration requirements. International students will be responsible for any entry visas required by the study abroad program's country.
- Maximum number of study abroad terms:
- Semester Abroad on Partner program: Limited to 1 academic year or 2 semesters for undergraduates. Graduate students must consult with their Academic Advisor as to whether a semester abroad will fit in their degree requirements; a short-term program may be a better option.
- Semester Abroad on Exchange program: The maximum for undergraduate and graduate students will be determined by the student’s academic department. Graduate students must consult with their Academic Advisor as to whether a semester abroad will fit in their degree requirements; a short-term program may be a better option.
- Short-Term (Summer or January): The maximum for undergraduate and graduate students will be determined by the student’s academic department.
- Faculty-Led: The maximum for undergraduate and graduate students will be determined by the student’s academic department.
- Students under Academic or Disciplinary Sanctions
- A student who is on academic or disciplinary probation or does not meet academic continuation requirements may not be permitted to study abroad during the period the sanction is in effect, regardless of the student's acceptance in a program. Upon submission of a study abroad application, Education Abroad will conduct a check of a student's academic and disciplinary record to determine eligibility for study abroad. Students may not apply to study abroad while suspended from Pace.
- Students are required to sign a release of disciplinary and academic honesty records, and to sign a Statement of Responsibility & Release from Liability Agreement. Per FERPA, the University reserves the right to contact a parent(s)/spouse or family members on issues of health, safety, or security.
- Students traveling or studying abroad in university-sanctioned programs remain under the jurisdiction of Pace policies, rules, and regulations found in the Code of Conduct and in the Student Handbook. They are also under the jurisdiction of the codes of conduct of the partner institution or provider, and they are responsible for following, as well as the laws of the country where they are studying abroad. Program participation may be terminated for violations of either policy with the subsequent loss of credits and of tuition payment, and possible disciplinary action upon the return to campus.
- Failure to comply with any policies – whether outlined by Pace University or the overseas host university/3rd party program provider – may result in dismissal from the Study Abroad Program, and could lead to disciplinary action when the student returns to Pace campus.
- Any student seeking to appeal a decision regarding their eligibility to participate in a Pace study abroad program should address the appeal in writing to the Director of Education Abroad.
- Pace Education Abroad offers various programs in numerous destinations around the world: faculty-led courses, summer or January programs, and semester programs.
- Pace academic credits for study abroad will only be awarded to students who: (1) have applied and been accepted to study abroad by Pace Education Abroad; (2) have completed the Pace course equivalency process; and (3) for whom Education Abroad has received an official transcript from the host institution abroad.
- Students may petition to participate in programs not listed by Pace Education Abroad, when the listed programs do not meet the student’s academic and career goals the way an alternative program would. Petitions for specialty programs suited to the student’s major, or graduate school plans, as well as for study in countries not served by the above programs, will be considered. Petitions for programs in locations or countries where Pace has existing programs will only be considered for exceptional reasons.
- Course selection:
- All courses a student takes abroad must be approved by an Academic Advisor, so students should select their courses in consulation with their Academic Advisor.
- When a student takes a course abroad that is not in Pace's pre-approved course database for that program, students must submit a Course Equivalency Form signed by the applicable Department Chair(s) for each course. Courses approved as substantially equivalent to Pace’s will satisfy the same curriculum requirements as the Pace course satisfies. Courses for which there is no Pace equivalent, but which are deemed appropriate or desirable to enhance the student’s educational goals or specialization major, must have the approval of the relevant Department Chair and Academic Advisor. Students should seek approval for more courses than they are intending to take prior to departing campus in order to minimize problems with changing classes while abroad. Students will not receive academic credit for classes that do not have a signed Course Equivalency Form, regardless of whether they have completed the courses.
- Courses that students may NOT take abroad (for which they would not get Pace approval/credit for them): AOK1 (Civic Engagement), Learning Community, and Writing Enhanced
- Students may not take more than half of their major and minor credit requirements during study abroad.
- Students may not take any course abroad for which they have not yet satisfied the Pace prerequisites.
- Students may not take any course abroad for which they have already taken, passed, and received credit.
- Students choosing to drop/add courses while abroad must obtain new approval from the relevant Department Chair and Academic Advisor, in writing/via email. Students must notify Pace Education Abroad in writing regarding proposed course substitutions or changes.
- All courses taken abroad must be taken for a grade – not for Pass/Fail or Audit. Academic credit for work completed overseas will appear on the Pace University transcript. In place of a letter grade, the designation “P” (Pass) will be assigned for all courses for which the student received the equivalent of a U.S. letter grade of “D” or higher. Grades below a “D” will be assigned the designation “U” (Unsatisfactory). However, the grades earned in the courses will not count in the Pace GPA. Unsatisfactory grades earned and Withdrawals do count towards Satisfactory Academic Progress.
- Students participating in a semester abroad must enroll in a minimum equivalent of 12 Pace credit hours for undergraduate students. While studying abroad, students must maintain a full-time course load each term. Failure to keep full-time status may result in cancellation of their term abroad with the subsequent loss of academic credits, tuition payment and repayment of federal or other financial aid.
- Grade appeals regarding study abroad courses will be considered in accordance with the procedures of the overseas host institution or the provider.
Financial Aid & Scholarships
- Pace Education Abroad is committed to identifying affordable study abroad options and has adopted policies and practices that ensure a semester abroad will not substantially exceed the costs of a semester on campus. Pace students studying abroad for a semester on approved programs will continue to be registered on campus and pay Pace tuition and fees, which will be applied towards payment of study abroad program tuition. Students studying on a short-term program (not categorized as a Pace Faculty-Led program) will pay all costs associated with the program directly to the program provider or host partner institution abroad.
- Students studying abroad for a semester or an academic year with a Pace-approved program will retain 100% of their federal and NY state financial aid. Students can use up to $12,500 of their Pace institutional aid (note: the Resident Scholar Tuition Award for housing does not apply) for program providers whose academic program fees total 50% or less of Pace’s semester tuition (Pace Partner Programs). For program providers whose semester academic program fees are between 51% and 75% of Pace’s semester tuition, students may use up to $7,500 of their Pace institutional aid. For program providers where the academic program fee is 76% or greater of Pace’s semester tuition, no Pace institutional aid may be applied. If a provider’s fee is higher than Pace’s tuition, the student will be charged the higher amount. Tuition exchange and tuition remission do not apply. Tuition payment is due in accordance with the Student Accounts Office’s standard semester deadlines.
- EXCEPTION to Financial Aid and Scholarships (1.a.): higher cost programs that are not Pace-sanctioned programs will be considered for destinations requiring an extra level of support to ensure student health and safety and mitigate institutional risk. Students will be required to provide an academic rationale for the use of these programs and ensure there are no alternatives. If approved, students will be able to apply up to $12,500 of their Pace institutional aid (provided Pace has an existing direct billing agreement with the program provider/foreign institution). Such exceptions will be limited to no more than 10% of the total participating Pace semester abroad population annually.
- Students participating in one of Pace’s Exchange semester programs retain all of their federal and NY state financial aid and 100% of their Pace institutional aid (note that the Resident Scholar Tuition Award does not apply). Room/board/student fees, apart from those related to Pace tuition and fees, are paid directly to the Exchange partner, unless otherwise noted. Tuition exchange and tuition remission applies to all Pace Exchange programs, given the student applies and has been accepted to the Exchange program.
- This financial policy applies only to pre-approved Pace Education Abroad Programs. Students are not able to apply Pace institutional aid in support of non-approved programs. Programs are approved through Pace Education Abroad.
- Certain Pace scholarships that require performance or service on Pace campus – such as Athletics, Graduate Teaching Assistantships, and Recognition awards – may not normally apply to study abroad.
- Pace Education Abroad will provide the estimated costs of airfare, room and board, and special course fees for the semester abroad to Pace's Office of Financial Aid. Students going abroad will receive their Financial Aid Award Letter reflecting the cost of attendance on the usual schedule, provided they are registered for the semester abroad placeholder.
Tuition & Costs
- Students participating in participating in Pace’s pre-approved education abroad programs for a semester or a year will pay the regular Pace tuition – regardless of the foreign institution/provider tuition cost, unless the institution’s tuition is higher than Pace’s. Pace will pay directly for the cost of foreign tuition to the maximum of Pace's on-campus tuition. If another school’s tuition is higher than Pace’s, the student will be charged at the higher rate.
- Students are also responsible for all other study abroad related costs, including but not limited to: study abroad application fees, airfare, room and board at the study abroad location, optional tours, damage deposits, student activity or facilities fees, excursions, entertainment, books, ground transportation, and personal expenses – unless otherwise specified by the negotiated billing agreement between Pace and the program provider/foreign institution.
- All students applying to study abroad must pay a $100 Pace Study Abroad Fee, in addition to any application fees required by the study abroad program provider. This $100 fee is attached to study abroad registration and will be charged when tuition is charged for the semester. This is an administrative fee that covers costs associated with study abroad, including the licensing of the online application platform used by Pace Education and a graduation sash displaying the flag of the country where the student studied abroad.
- Exchanges are special relationships between Pace and selected host universities abroad, intended to promote international cooperation and enrich both campus cultures. Participating Pace students are responsible for paying semester tuition to Pace and paying the room/board and required fees to the host institution abroad. Pace Education Abroad will maintain records to monitor the balance of exchange students with individual exchange institutions.
- Tuition Exchange & Pace Tuition Remission
- Exchange Programs: Tuition exchange and Pace tuition remission eligible students can participate in one of Pace’s Exchange programs and retain the normal use of the tuition exchange/remission benefit. Room/board and student fees, apart from those related to Pace tuition and fees, are paid directly to the Exchange partner abroad, unless otherwise noted.
- Partner Programs: Tuition exchange and Pace tuition remission benefits do not apply to Partner Programs. Students normally eligible to receive tuition exchange or Pace tuition remission benefits participating in a Partner Program will pay tuition and fees directly to the provider/foreign institution. In addition to tuition and fees, participating students are responsible for all related costs, including but not limited to application fees, airfare, room/board at the study abroad location, optional tours, damage deposits, student activity or facilities fees, excursions, entertainment, books, ground transportation, and personal expenses.
- Refunds will be handled according to the terms outlined in Pace’s academic catalog. Students who voluntarily or involuntarily cancel or withdraw from their study abroad program will be subject to both Pace’s and the host organization/institution’s cancellation and withdrawal policies and penalties. Mid-semester withdrawals for any reason will require Pace to perform a recalculation of eligibility for financial aid under the mandated federal formula (Return of Title IV Aid Calculation). This calculation may not be appealed.
- Unpaid balances due to foreign institutions & transcripts: Students must pay all bills incurred abroad with Pace’s overseas host institution partnersm (such as with housing arranged through the partner and additional fees, etc.) in order for students to receive their foreign transcript. Pace will not be able to process students’ foreign credits without the receipt of the official transcript from the study abroad partner (foreign institution/program provider). Delay in the receipt of the foreign transcript will impact future course registration at Pace and potentially delay graduation. A transcript hold may also be placed on the student’s Pace account until the bill is paid.
- In addition to Pace tuition, students pay (1) a Program Fee for the overseas component, and (2) a $100 Study Abroad Fee, for participation on a Faculty-Led program. A $500 non-refundable deposit – payable to Pace Education Abroad, via Terra Dotta (Pace's study abroad portal) – is required to secure participation on a Faculty-Led Program and be registered in the course by Education Abroad. The Program Fee and the $100 Study Abroad Fee are billed to the student's account upon course registration. The $500 deposit will appear as a credit towards the Program Fee on the student’s Pace University account. Out-of-pocket expenses (airfare, visa, some meals, etc.) are not included in the Program Fee and are the responsibility of the student. Student are subject to Pace University's Tuition Cancellation Policy.
- In the case of student cancellation of participation:
- If a student wishes to cancel their participation in a Faculty-Led Program, they must drop the course via the Pace Portal and notify Education Abroad (in writing) before the end of the Drop/Add period.
- If a student withdraws from a Faculty-Led course after the Drop/Add period, they are subject to Pace University academic guidelines.
- Any refunds of Study Abroad program fees are considered on a case-by-case basis, and if confirmed would only be made available after program completion. The $500 deposit and $100 study abroad fee are non-refundable.
- In the case of Pace cancellation of the Faculty-led course:
- If a faculty-led course is cancelled by Pace due to a threat (i.e., COVID-19) or under-enrollment, students will be notified by Pace Education Abroad, and the $500 deposit, $100 Study Abroad fee, and any of the remaining Program Fee that has been paid will be returned to students’ Pace account. If there are outstanding fees on a student’s Pace account, the funds returned to the student may automatically be applied to pay the balance.
- In the case of student cancellation of participation:
Pace University determines location safety by following U.S. State Department Travel Advisories, Centers for Disease Control and Prevention (CDC) warning levels, the World Health Organization (WHO) advice, as well as local health and foreign ministries abroad. We also consult with Pace’s Leadership and Risk Management Teams and our academic partners abroad. U.S. State Department Level 2 and CDC Warning Level 2 are Pace's normal maximum operating levels (pre-COVID).
- During the 2020-21 Academic Year
Pace University's International Travel Policy precludes university-affiliated student travel study abroad due to the COVID-19 pandemic. At this time, travel is restricted in many countries.
- During the 2021-22 Academic Year
Pace Education Abroad is currently processing Fall 2021 applications for study abroad to some destinations, but this is subject to change due to COVID-19 and possibly on short notice. It is unclear what the state of the pandemic will be in the next few months in countries abroad or what U.S. or foreign government policies will be.
- Pace University is allowing study abroad in some destinations under a U.S. Department of State (DoS) travel advisory Levels 3 which currently fall under this category due to COVID-19. DoS Travel Advisory Level 3 means “Reconsider Travel”, so study abroad must be carefully considered by Pace students, in consultation with their parents/family, their doctor, and after reviewing the above-mentioned governmental and health resources in order to make a well-informed decision about travel and regarding the assumption of the risks.
- Country-specific COVID-19 regulations and protocols:
- Pace students will be expected to adhere to all COVID-19 guidelines, rules, regulations, and codes of conduct – of both (1) their host country abroad, and (2) Pace’s partner institution abroad (or third-party provider program) where the student will be studying. Each program is bound by law to follow the health requirements of their host country, region, and/or city. In most cases, these expectations meet or exceed CDC guidelines but may achieve the desired result in a manner consistent with local culture.
- Students should learn about how the country/program has responded to COVID-19 (e.g,. testing availability, social distancing, mandatory face masks, quarantines, lockdowns, positivity rate, the treatment facilities, and the capacity to respond to an increased outbreak).
- Students should review their intended destination country’s Ministry of Foreign Affairs and/or Embassy website for detailed entry requirements.
- Students may need to plan in advance to arrive in the country abroad in time to quarantine, prior to the travel dates outlined by Pace and the host institution. The costs of such quarantine must be borne by the student. It is the students' responsibility to consult directly with the foreign institution regarding up-to-date COVID-19 quarantine requirements (and associated costs) prior to departure.
- In some cases, even if the host country's travel policies allows for inbound travel, the country may limit entry based on the traveler’s citizenship and where the student has been pre-arrival – including countries that the student has recently visited or transited through en route.
- Upon return to the U.S. after the program, students must adhere to all U.S.-based federal and state immigration and COVID-19 policies in effect at that time, including quarantine.
- Insurance: Pace mandates that students going abroad for a semester purchase Pace-arranged international travel insurance to cover them for the duration of their study abroad program. The Pace-arranged AY2021-22 insurance includes COVID-19 coverage for illness and testing (related to illness) abroad. However, it does not include any costs associated with quarantine due to COVID-19, nor does it offer any coverage should a student be set to go abroad and the foreign border closes which prohibits their travel.
- Vaccine: The CDC strongly recommends getting the COVID-19 vaccine, and Pace Education Abroad strongly agrees. Some study abroad programs already require this, and some countries may begin to require proof of vaccination as an entry requirement.
- Health risks: Pace students must be aware of their personal medical needs and risk tolerance, and understand that Pace University has no control over the healthcare environment and infrastructure within host countries abroad. It is the student's responsibility to understand how to receive treatment and testing for COVID-related symptoms within their host country, supported by the host institution's/program staff abroad.
- Financial risks: Pace students are permitted to proceed with their plans to study abroad with the understanding that they do so at their own risk. Any financial losses incurred because of program cancellation (either prior or during the term abroad) related to travel, quarantine, border closures, or health issues related to COVID-19 will not be reimbursed by Pace.
- Pace strongly advises that study abroad applicants don’t purchase flights or make any non-refundable deposits connected to study/travel abroad until advised to do so by Pace Education Abroad, closer to departure. Pace strongly suggests that students purchase fully refundable airline tickets and trip cancellation insurance. Non-New York State residents can purchase "Cancel For Any Reason" / CFAR coverage; however, CFAR coverage cannot be purchased by New York State residents.
- If students test positive for COVID-19 close to departure, travel may be delayed and extra travel costs incurred; students might also miss the start of their program/courses abroad.
- If a program abroad is cancelled after it begins (due to COVID-19), it is highly unlikely any refunds will be available. While Pace will do its best to work with our partners to see if any partial refund is feasible, Pace will not be responsible for any personal expenses or losses incurred as a result of program cancellation (including, but not limited to, airfare, passport and visa fees).
- Academic risks: Pace students must understand that the additional risks involved with studying abroad due to COVID-19 include academic risks: program changes, course or program cancellations, and/or in-person courses turning into a fully virtual format mid-program. Students may experience possible disruption to their academic plans regarding the need to secure classes at Pace close to the start of the semester if students are unable to travel abroad due to COVID-19 restrictions.
- Pre-departure orientation: All students are required to attend Pace Education Abroad's virtual pre-departure orientations prior to study abroad, in order to understand the health and safety risks and their role in mitigating risk.
- Students must acknowledge that they are voluntarily participating in this off-campus activity and that study abroad during the global pandemic requires an acceptance of a high level of uncertainty.
- The safety and security of Pace students will always be our top priority. Contact us at email@example.com to talk with a Study Abroad Advisor about your plans for study abroad.
Pace University students participating on semester abroad programs are required to purchase an international travel health and evacuation insurance policy designated by Pace, which covers them during their academic term abroad. The coverage begins on the first day of the program and ends on the last day of the program. Pace has selected a uniform policy specifically designed for students abroad that provides adequate levels of insurance for students worldwide. Some programs abroad may require additional insurance policies. Many national plans required by the host country do not cover students when traveling to other countries and do not include important features such as emergency evacuation. The international travel insurance policy covers students ONLY while they are outside of the United States and the policy terminates upon return to the United States. Students participating on Pace Faculty-Led Programs will have internatioal travel insurance included in the relevant Program Fee for the duration of the program abroad.