If you are creating a new project, complete and submit a creative brief (PDF) along with the project initiation request form.
If you are updating or revising an older project, include the prior job number with your request. A project initiation request form is still needed.
For new projects, please provide copy in an editable Word document along with images you’d like to use and ideas you have for design.
Our editorial team will work with provided copy, create new copy, copy edit, and/or proofread as needed.
If we are printing the piece for you, please include the quantity you would like printed.
We will work with outside vendors to get estimates for the project. UR will provide the vendor estimate(s) to you. You must then provide us with a Purchase Order confirmation so that we can release the job to print
Note: Projects estimated to cost between $5,000 and $15,000 require two quotes; projects between $15,000 and $50,000 require three quotes and a sealed bid. Anything over $50,000 requires an RFP.
We will create a production schedule for the project which will include three rounds of proofs.
Printed projects require a minimum of six weeks total production time.
Projects submitted for approval purposes only may take between one and three weeks, depending on the complexity of the project.
UR also offers templates for you to create your own fliers, posters, postcards, etc.
If you are in need of a photographer, please complete a project initiation request form outlining the date, time, and details of the event/or desired photo shoot.
University Relations is responsible for:
Consulting on design, content, production, and distribution.
Suggesting ideas for you to communicate effectively and concisely with target audience(s).
Editing copy to ensure readability and conformity with University style
Developing format and design specifications to meet budget requirements.
Providing, if budgets allow, new photos, illustrations, advanced designs, and writing services.
Advising on copyright or reprint permission for certain text, logos, or photos.
Providing estimate(s) for the cost of project.
Sending periodic project updates via email.
Ensuring that project requirements have been met.
You are responsible for:
Having an understanding of and appropriately communicating the project’s scope, style, tone, purpose, message, audience, and other key parameters.
Being your department’s point person for approvals: comments or approval given to University Relations should be a compilation of all the people who need to see/approve a document.
Providing comparable samples of projects, if available, for reference.
Obtaining additional information and final approvals in a timely fashion.
Providing complete and accurate materials at the start of the project.
Submitting text via a Word document (not handwritten, not an image, not a PDF), or scanning and marking up an old copy for revisions.
Submitting any other relevant items, such as photos, illustrations, charts, and graphs in agreed upon formats.
Issuing timely, signed approvals for all copy, artwork, design layout.
