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Immunization Compliance

Immunization Compliance Requirements

New York State Public Health Law requires that all college and university students enrolled for at least six (6) semester hours or the equivalent per semester, or at least four (4) semester hours per quarter to submit proof/documentation of immunization for measles, mumps, rubella and meningococcal disease. This is required to access campus.

These diseases are highly contagious, and can present serious health problems. With proper immunizations, these diseases can be controlled. For detailed information on the NYS Public Health Laws 2165 and 2167, please visit the NYS Department of Health website. You can also find out more about NYS Public Health Law 2165 and Adult Immunization

Proof of Immunization

All students that will physically access campus must submit proof of vaccination through the University Health Care Patient Portal.

Required Vaccines

MMR Vaccination

Acceptable proof of immunization must include one or more of the following:

Record of vaccination documenting:

  • Two (2) doses of measles given after your first birthday and at least 28 days apart (the first dose is considered Day 0)

  • Mumps: 1 dose after first birthday

  • Rubella: 1 dose after first birthday

OR

A report of the results of a blood antibody titer test, for immunity for measles, mumps and rubella. All students must provide exact dates of receiving the MMR vaccine or a copy of the immune titer.

Meningitis Certification

Students must document that they either have received the meningitis vaccine within the last 5 years or have declined to receive it. Students that decline the vaccine must complete and submit a meningitis waiver signed by the student or student’s parent or guardian, via the University Health Care Patient Portal. The meningitis waiver can be found on the University Health Care Patient Portal under "forms."

COVID-19 Vaccination

With the federal government’s planned ending of the COVID-19 Public Health Emergency Declaration scheduled for May 11, 2023, the University is adjusting its COVID-19 guidance as of that date. The COVID-19 vaccine mandate will no longer be in effect, and proof of vaccination will no longer need to be submitted for students and employees. We strongly recommend that all community members continue to follow CDC guidelines for vaccination, which recommend that everyone be up to date with flu shots and COVID-19 vaccines including booster doses. For students, New York State immunization requirements remain in place for MMR and meningitis.

Please also note there may be additional vaccine or mask requirements for those in clinical placements or clinical research settings.

Immunization Requirement Fact Sheets and Links

Important Facts

New York State Public Health Law requires institutions, including colleges and universities, to make information about meningococcal meningitis available. As such, please review the important fact sheets and links below before beginning the immunization documentation process.

Accessing your vaccination records

If you lost your Vaccination Record Card or need verification of your vaccine status, you may be able to request a copy of your vaccination record.

If you are from NY, the New York State Immunization Information System (NYSIIS) is an electronic registry that maintains immunization records for New York State children and adults.

Exemptions from Immunizations

Students granted vaccine exemptions will be able to attend classes and events on campus.

A student may be granted a medical or religious exemption from immunization requirements. Medical exemptions are completed by a licensed physician or nurse practitioner, or licensed midwife caring for a pregnant student. If an outbreak of Measles, Mumps, Rubella, or COVID-19 occurs, students who have not provided proof of immunity to the circulating diseases may be prohibited from accessing campus. To apply for exemptions, students must complete the appropriate exemption form(s), print, sign, and upload the completed form to the University’s confidential Patient Portal.

Failure to Comply

Students who fail to provide proof of immunization or secure an immunization exemption as described above will not be permitted to physically access campus.

Medical Exemptions

When applying for a medical exemption, the student must complete the Medical Exemption Form. The form, must include a written certification by a licensed physician or nurse practitioner, or a licensed midwife caring for pregnancy that one or more of the required immunization(s) may be detrimental to your health. The immunization requirement may be waived until it no longer poses a health problem. The statement must specify which immunization poses the health risk, and include the length of time for the exemption. The medical exemption policy and forms are available below.

Medical Exemption to Immunization Policy

Students with a health condition that is a valid contraindication to receiving a specific vaccine may apply for a medical exemption. The exemption will either be permanent or temporary (for resolvable conditions such as pregnancy). To apply for a medical exemption, the student must have the Medical Exemption Form completed and signed by a health care provider. The health provider must specify those immunizations which may be detrimental and the length of time they may be detrimental. Completed forms should be uploaded through the University's confidential Patient Portal.

In the event of an outbreak, Pace University may exclude a student with a medical exemption from vaccination from accessing campus.

Students with temporary medical exemptions will be reviewed periodically to see if contraindications still exist.

Request for Medical Exemption: NYS Immunizations (PDF)

Religious Exemptions

When applying for a religious exemption, the student must complete the Religious Exemption Form. The request must include a statement that describes the beliefs in sufficient detail to permit the institution to determine that (1) the beliefs are religious in nature (not philosophical or political) and (2) the beliefs are genuinely and sincerely held. The religious exemption policy and form are available here.

Religious Exemption to Immunization Policy

A student must submit a written statement that they hold religious beliefs contrary to the practice of immunization in order to qualify for a religious exemption. Students under 18 years old must submit such a statement signed by his/her parent(s) or guardian(s) to qualify for religious exemption.

This statement must demonstrate that the student, or their parent(s) or guardian(s) holds sincere and genuine religious beliefs which are contrary to the practice of immunization. Each statement requesting a religious exemption must be specific to Pace University. Prior religious exemption statements addressed to other institutions are not considered valid. Public Health Law Section 2165 does not allow for philosophical, political, scientific, or sociological exemptions.

When a religious exemption is requested, Pace University may require additional supporting documentation. You will be notified of the outcome of this request.

Please provide a written statement addressing all of the following elements:

  1. Explain, in your own words, why you are requesting this religious exemption.
  2. Describe the religious principles that guide your objection to immunization.
  3. Indicate whether you are opposed to all immunizations, and if not, the religious basis that prohibits particular immunizations.

Your name, U ID #, and date of birth must be clearly printed on the top of your letter. Sign the bottom if you are over 18 years old; if younger than 18 please have your parents sign the letter.

In the event of an outbreak, Pace University may exclude a student with religious exemptions from vaccination from accessing campus.

Request for Religious Exemption: NYS Immunizations (PDF)

Important Immunization Forms

Submitting Documentation and Key Dates

All immunization records and associated documentation must be submitted online through the university health care's confidential Patient Portal.

Please review the instructions on how to submit immunization records (PDF) online through University Health Care's confidential Patient Portal.

Copy, download, print, and sign all necessary proof of documentation of the student’s immunization record before accessing the patient portal.

Required Submission Dates

  • Spring 2023 semester deadlines:
    • Law School:  December 1, 2022
    • Undergrad, Grad, Doctoral students:  January 9, 2023
  • Summer Session I 2023 deadline:  May 1, 2023
  • Summer Session II 2023 deadline:  June 1, 2023
  • Fall 2023 semester deadline:  August 1, 2023

**The deadline for spring semesters should be the 2nd Monday in January.

Please allow up to 7 business days for immunization document submissions to be reviewed and your account updated. Students will be notified by email when documents have been reviewed.

  • Questions? Contact Medicat Compliance Services by email at complianceservices@medicat.com with questions regarding your immunization document submission.

Immunization Frequently Asked Questions

  • With the federal government’s planned ending of the COVID-19 Public Health Emergency Declaration scheduled for May 11, 2023, the University is adjusting its COVID-19 guidance as of that date. The COVID-19 vaccine mandate will no longer be in effect, and proof of vaccination will no longer need to be submitted for students and employees.

  • Follow the steps below to share your vaccination record with the University:

    • Use your Pace credentials to log in to the confidential Patient Portal
    • Select “Immunizations”in the top navigation bar and then select “Enter Dates”
    • Scroll down to find the type of COVID-19 vaccine you received (e.g., Pfizer, Moderna, Johnson & Johnson, AstraZeneca, Sinovac)
    • Input the dates of your vaccine dose(s) and press “Submit”

    Once you’ve input the dates of your vaccination, you’ll need to upload an image or digital copy of your vaccine card. To do this, follow these instructions:

    • Select “Upload” in the top navigation bar
    • Scroll down and select “COVID-19 Vaccination Documentation” from the dropdown menu
    • Select the correct file from your computer and press “Submit”

      Please note, it can take between up to seven days for your vaccination record to be reviewed and approved by health professionals.

  • For more information on how to setup your DUO Multifactor Authentication account please review the instructions DUO First Device Enrollment instructions.