Housing Cancellation Procedures and Fees

Cancellations beginning Summer 2026 (See below for cancellations prior to that term)

Cancelling Summer Housing

Students wishing to cancel their on-campus housing application and/or assignment for a Summer term must contact the housing office by email. Summer students will only be billed a prorated daily rate for the length of time they stayed in summer housing. Any reduction in charges will only take place after the student has emailed housing and after the student has been confirmed to have moved out of housing (or to have never moved in). Summer students who remain for a number of days during the spring to summer intersession (between the end of the spring term and the start of the summer 1) will be charged a daily rate for those days if they cancel their summer housing.

Note that "Cancellation" is defined to include both the submission of the cancellation form and completing the move out process. Cancellation is not considered complete until the student has submitted the form and completed their move out process (or has been confirmed to have not moved in). Forfeiture of deposits and recalculation of housing charges will be based on the date that the student has completed both of these actions.

Cancelling Fall or Spring Housing

Students wishing to cancel their housing application and/or assignment for a Fall term must submit a cancellation form via the student housing portal. There is no refund of the fall housing deposit for any student after May 1, or December 1 for spring applicants (this includes cases in which students submit their housing deposit after May 1, or after December 1 for spring applicants ).

• Cancelling before moving in prior to May 1 (or December 1 for spring applicants) - student's housing deposit is refunded; all housing and supplemental dining charges are reversed
• Cancelling before moving in after May 1 (or December 1 for spring applicants) - student's housing deposit is forfeited; all housing and supplemental dining charges are reversed
• Cancelling and moving out after moving in, before the end of the first week of classes - student's housing deposit is forfeited; students housing charges are reduced to an amount equal to the prorated daily rate for their room assignment, times the number of days between the date they moved in and the date they completed their move out
• Cancelling and moving out after moving in, during the second week of classes - student's housing deposit is forfeited; students remains responsible for 30% of the semester housing fee
• Cancelling and moving out after moving in, during the third week of classes - student's housing deposit is forfeited; students remains responsible for 75% of the semester housing fee
• Cancelling and moving out after moving in, during the fourth week of classes - student's housing deposit is forfeited; students remains responsible for 80% of the semester housing fee
• Cancelling and moving out after moving in, after the fourth week of classes - student's housing deposit is forfeited; students remains responsible for 100% of the semester housing fee

Cancellations through Spring 2026

• Those students, who are assigned a space in housing, must cancel their housing by submitting the Housing Cancellation Form. (It is located under Applications and Forms in the top navigation.)
• Students who have moved in to their housing assignment MUST ALSO have their move out confirmed by a member of the Residential Life Staff. Cancellations for these student will not be processed until after the date the student moves out. Any reduction in housing charges for a term (or late cancelation fees if cancelling for a future term) will be based on the date that BOTH the Cancellation form is received AND the date the student actually moves out.

Cancellation of Housing Before the Semester Starts (and before moving in to the residence halls)

Students who submit a housing deposit for the fall term are not eligible for a housing deposit refund after May 1.

Newly applying resident students who submit a housing deposit for the spring term are not eligible for a housing deposit refund after December 1.

Fall Residents Cancelling for the Following Spring Semester

Students living on campus in the fall, who cancel their spring housing prior to start of the spring semester, will be charged the following cancellation fees based on the date that BOTH the cancellation form has been received AND the student has completed the move out process.

• Fall residents who submit their cancelation form by November 1 (and move out by the end of the fall semester) will not be charged a cancellation fee
• Fall residents who submit their cancelation form by December 1 (and move out by the end of the fall semester) will be charged a $200 cancellation fee
• Fall residents who submit their cancelation form by January 1 (and move out by January 1) will be charged a $400 cancellation fee
• Fall residents who submit their cancelation form after January 1 but before the start of spring term classes (and move out by the start of fall classes) will be charged a $1000 cancellation fee
• Fall residents who submit their cancelation form after the start of spring term classes are subject to the terms noted below under "Cancellation Fee and Room Rent Charges For Students Cancelling After the Semester has Started"

Cancellation Fee and Room Rent Charges for Students Cancelling After the Semester Has Started

Room rent is charged according to the following schedule for students who cancel their housing for a semester after the semester has already started. Students who cancel in the fall will also be cancelled for the spring, and must reapply if they wish to be entered into spring housing:

• Cancellation form is received and student is moved out by the first week of classes (date of move in to the end of first week classes): The semester housing charges will be reduced by a prorated amount; students will remain charged only for the number of days they or their possessions occupied a space in housing. Note for fall residents cancelling in the spring: students who lived on campus in the fall but who wait until after winter break to cancel, will also be charged a $1000 cancellation fee, as noted above.
• Cancellation form is received and student is moved out by the Second week of classes: The semester housing charges will be reduced by 70%.
• Cancellation form is received and student is moved out by the Third week of classes: The semester housing charges will be reduced by 25%.
• Cancellation form is received and student is moved out by the Fourth week of classes: The semester housing charges will be reduced by 20%.
• Cancellation form is received and student is moved out by the Fifth week of classes or after: The semester housing charges will not be reduced.