Returning Student Housing Application Processes

The ROOM RESERVATION AND SELECTION process allows returning students to reserve housing for the next academic year (Fall 2023 and Spring 2024). This process will for most students be a fairly simple three-step process, and only the first step is required to be guaranteed housing for next year. The remaining steps are optional, but they may allow students more control over their room placement for next year and are therefore encouraged. The three basics steps are listed here, and full details of each step is provided below:

1. Apply and deposit (required) - this is the only step that is absolutely required in order to ensure that you have housing for next year
2. Search for and match with roommates (optional) - this step will let you select your own roommates, rather than be assigned roommates by Housing Operations
3. Select a room (optional) - there are a few different ways that students have available to them to choose their room if they wish to do so

Below are complete details of each step and aspect of the process. Please note that the process spans many weeks. Spreading it out over his period of time ensures that we can assist students if they encounter problems along the way. We will happily work with students who encounter difficulty applying, choosing roommates, or selecting rooms. Please just reach out to us at housing@pace.edu for support. Our goal is to get students into the building and room they want, with the roommates they want. Over the two months of room selection, and the three months of the summer, we have ample time to help you get the best assignment possible.

• The application for fall 2023/spring 2024 housing will be available starting March 1
• Students will have until May 1 (midnight EST) to apply and be guaranteed housing (applications received after that date are subject to being waitlisted)
• Students must apply by April 1 in order to participate in one of the optional room selection processes
• Applications received between this date and May 1 will still be guaranteed housing, but may not be eligible to select their housing themselves, and will be assigned to a room by the Housing Operations staff during the summer).
  • The only exception to this is if a student deposits and applies after April 1 but is pulled into a group, through the roommate search and matching process, by other students who did deposit and apply by April 1.

Students who submit their deposit and application by May 1 will only continue to be guaranteed housing, as long as they continue to meet other deadlines throughout the summer for other forms that are required for move-in. See below for more details, and please look for housing emails during the summer with directions for completing required forms.

The first and most important part of the process is the online housing application for 2023/2024. The application will be available (in MyHousing) starting March 1. Returning students wishing to apply for housing for next year must submit a $400 deposit at the time that they submit their application. The deposit is a pre-payment for the fall term, and is fully refundable for students who cancel their housing application by June 1 (and after that is partially refundable through September 1). We strongly encourage anyone who has not secured an alternate housing accommodation for next year to deposit and apply for housing by the May 1 deadline. Again, students who are considering moving off campus can cancel with no penalty as late as June 1.

Once again, the deadline for applying for housing for the 2023/2024 academic year is May 1. After that time, students are subject to being waitlisted. This affords students two full months to submit their application and secure housing for next year.

As noted, students who submit their deposit and application by May 1 will only continue to be guaranteed housing, as long as they continue to meet other deadlines throughout the summer for other forms that are required for move-in. These include:

• The Housing Agreement, which will be available starting May 1 and due by July 1
• The Pre-Arrival form, which will be available June 1 and will be due by August 1
• The Renter’s Insurance Confirmation form, which will be available July 1 and will be due before move-in
• As always, students will have to meet COVID-19 vaccination requirements, be fully registered, and have an account in good standing in order to select a move-in appointment, and students will be required to select a move-in appointment before arriving on campus.

All current resident students will receive information about ROOM RESERVATION AND SELECTION process, but students must be in good standing in order to submit the deposit to complete the application. This includes being registered for the spring, having an account that is in good standing, and meeting Pace University immunization requirements. Students may request a waiver of the deposit by emailing housing@pace.edu, and providing full details regarding their situation. Waivers are not guaranteed and may require a meeting with a member of the Housing Operations staff.

Finally, please keep in mind that for returning students, the date of application is less important than it was when first applying as a new student. Each student’s priority in each room selection process is a function of their class year and GPA. Those with more credits and higher GPA’s will have priority and will select rooms earlier in each of the optional room selection processes in which they participate – see below. While students do not gain an advantage in selecting a room by applying early, students MUST apply by April 1 to participate in one of the optional room selection processes. Students applying after April 1 will be assigned a room by Housing Operations in mid to late July. The only exception to this is if a student deposits and applies after April 1 but is pulled into a group, through the roommate search and matching process, by other students who did deposit and apply by April 1.

What do I do if I need to change my application responses?

Once submitted, you will not be able to reopen the application on your own. If you need to make changes to your application once you submit it, please email housing@pace.edu and we will allow you to reopen the application. Please note that once we do so, you MUST reopen the application, make your changes, and then resubmit in order for your application to be considered complete.

What do I do if I do not have access to the application in MyHousing?

Only students who are assigned housing for the spring 2023 will have access to the application by default. Returning students (who have attended Pace in prior terms) who are not assigned for spring 2023 will need to email us at housing@pace.edu to be given access to the application.

What do I do if I have access to the application, but cannot make a deposit?

Students who have financial holds may not be able to submit the deposit, which is required for the application to be considered complete. Students may request a waiver of the deposit by emailing housing@pace.edu, and providing full details regarding their situation. Waivers are not guaranteed and may require a meeting with a member of the Housing Operations staff.

What happens if I apply after May 1 (and what does it mean to be waitlisted)?

Returning students who apply and deposit for fall housing after May 1 are subject to being waitlisted. Students submitting the deposit after May 1 will still receive an email directing them to complete the application. That email will confirm whether they are waitlisted or guaranteed housing. If the former, it will also include more information about the waitlist, and resources recommended for waitlisted students. Students on the waitlist are not guaranteed housing, and should not make plans to arrive on campus until they are formally notified they have been moved to guaranteed housing, or they have made alternate arrangements.

Wait-listing is more common for NYC Applicants, who in most cases will be waitlisted if depositing after May 1. Pleasantville students are usually still guaranteed housing if depositing through June, although this is subject to change based on demand.

The second part of the room reservation and selection process is roommate and suitemate matching. All students who submit a housing deposit and application by May 1 will be placed in the roommate matching pool for their campus of choice. Roommate matching begins March 7. The roommate matching process allows students to search for other students to be roommates and suitemates, and match with to them in order to be placed in rooms and suites together.

Searching for and matching with roommates or suitemates is completely optional, but we strongly encourage students to consider searching for and matching with roommates or suitemates in this way. This search process will allow students to filter potential roommates by many more criteria than the housing office can use if we are doing the matching later. Roommate matches made by Housing Operations are based primarily on just the following four criteria, and a 100% match cannot be guaranteed:

• Bedtime
• Smoking status
• Study habits (whether students study with or without video, music or other distractions)
• Organizational style (whether students consider themselves more messy or more neat)
• Interest in All Gender Housing

Building A Roommate Profile

Students can add a Roommate Profile to facilitate the roommate matching process. This profile will be included with your name and other criteria when you appear in other students’ searches. You can edit your profile by logging in to MyHousing, selecting PERSONAL INFORMATION, and the selecting ROOMMATE PROFILE. From this section you can also include your preferred method of contact, and turn your profile ON or OFF, to either have it display in roommate searches or not, or to be excluded from roommate matching searches completely.

How do I search for roommates and suitemates?

Starting March 7, as long as you have completed your housing application, you will automatically be placed in a roommate matching pool. To access the process of searching for and matching with roommates, follow these steps:

• Log in to MyHousing
• Select ROOMMATE MATCHING AND ROOM SELECTION from the left side menu
• Select SELECT ROOMMATES from the left side menu
• At the top of the page, set FOR THE TERM to Fall 2023
• You will be able to see any groups to which you already belong (matches you have already made), and any pending match requests you may have.
• At the bottom, select SEARCH FOR A ROOMMATE
• From here, you will be able to query by a range of criteria, which will result in lists of students who match the criteria you identify. For each student, you may
• Keep in mind that the pool will build over time, meaning that there will be more viable matches after more people have submitted their applications.

Who will be in the pool of people that I can search?

All students applying to the same campus as you will be placed into a roommate selection pool together. While students can search for and match with anyone in the pool, they must keep in mind what room selection process(es) they plan to participate in, as some of those require specific numbers of people (e.g. students cannot participate in the Single Room process if they are matched at all; students wishing to select a townhouse must form groups of 8 to fill the townhouse).

What if I am searching for someone by name, but they are not coming up in my search?

Students will only appear in your roommate selection pool if they applied and deposited for housing AND indicated the same campus as you. If you are searching for someone who is not appearing, we recommend that you 1) verify the spelling of their name, 2) verify that they have completed a housing application and deposit (and when they did so; allow 24 hours for them to appear in the search process), 3) verify that they have chosen the same campus as you, and finally 4) make sure that in their Roommate Profile is set so that they appear in searches.

Is the roommate search limited by gender?

No. In keeping with Pace University’s support of All Gender Housing, students may search for and match with other students regardless of binary gender.

How do I accept a request to match as a roommate one or more students?

• Log in to MyHousing
• Select ROOMMATE MATCHING AND ROOM SELECTION from the left side menu
• Select SELECT ROOMMATES from the left side menu
• At the top of the page, indicate FOR THE TERM Fall 2023
• You will be able to see any groups to which you already belong (matches you have already made), and any pending match requests you may have.
• Click PENDING ROOMMATE REQUESTS
• Click the three-dot menu to the left of any pending requests; this will allow you to VIEW the students roommate profile (if they have created one), EMAIL that student, ACCEPT the match, or DECLINE the match

How does matching with one or more other students impact online room selection?

Once you match with other students, only one of you will need to participate in an online room selection process. Whoever selects a room for your group will be able to place the entire group into a room or suite. Note that the size of your group will impact the rooms that appear to be available for selection. During the first parts of the room selection process, when students must fill the entire room or suite, only rooms or suites that have the exact same number of beds as your group will appear as available. During the second part of the room selection process, when students can fill any available beds, only rooms with enough open beds to accommodate your group will appear.

What is the deadline for matching with others?

Can I match with someone after the room selection processes begin? All matches must be made by May 1, but please keep in mind that in order to participate in a room selection process as a group, your group must be fully matched BEFORE the start of that process.

Is there a limit on how many people I can match with?

Yes.With the exception of Townhouses (which requires groups of 8), our largest suites can accommodate 5 people. After the completion of the Townhouse selection process, the largest group size in will be reduced to 5, but students can also form groups of 4, 3 or 2 in an effort to select quad, triple or double rooms.

What happens if I match with one or more other students, but we do not participate in one of the room selection processes?

If a matched group does not select a room by the time all room selection processes close (May 4) they will still be guaranteed housing, and will still be held to the cancellation policy, but will not be assigned a room by the Housing Operations staff until mid to late July. We will at that time work to place the group together, but that cannot be guaranteed.

The third part of the ROOM RESERVATION AND SELECTION process is room selection and placement, which will take place in April and into early May. There will actually be multiple room selection and placement processes. The Online Room Selection Processes will take place between April 11 and May 4, although a few Early Room Selection Processes will take place between March 31 and April 7. When completing the housing application, students will be asked to indicate which room selection process or processes they wish to participate in.

While there are some restrictions, students may request to participate in more than one room selection process (the main restriction is that students cannot participate in room selection processes that occur at the same time). Before each room selection process, students will be able to check the start of their room selection appointment through their MyHousing portal (this information will be posted each Friday; each online room selection process begins on a Tuesday evening).

As each room selection process closes, students in that process who selected a room will be finished with room selection. Students in that process who did NOT select a room (e.g. students who requested to be in the Singles process, but who were unable to select a single room) will be carried over for inclusion in the next process.

As noted, room selection is optional. If a student does not select a room by the time all room selection processes close (May 4) will still be guaranteed housing, and will still be held to the cancellation policy, but will not be assigned a room by the Housing Operations staff until mid to late July.

Students will be issued room selection appointments for each online room selection process in which they have requested to participate. As noted above, this information will be available to them in their MyHousing portal. As a different groups of people may participate in each stage of the overall room selection process, room selection appointments will be updated before the start of each new process (e.g. if you participate in the Townhouse process, but you are not able to select a Townhouse, you will be carried over for inclusion in the primary online room selection process, and given a new room selection appointment for that process.

Each member of a group may have a different room selection appointment for their room selection process, but the person with the earliest room selection appointment can log in at that time and select a room for the entire group.

Room selection appointments, as well as your next room selection process, can be found in MyHousing. If you do not see your room selection process and appointment in MyHousing by the Friday before the process in which you are participating, you must email us at housing@pace.edu so we can address the issue.

The Early Room Selection Processes, which will take place PRIOR to the Primary Online Room Selection Processes, are smaller processes that apply only to students who meet certain criteria. In order to participate in one of these processes, students must meet the requirements and follow the steps for each of these processes:

• Students must email Housing Operations at housing@pace.edu to request a placement appointment by March 31. A staff member will contact the student to schedule. The meeting must take place by April 1.
• Students must have submitted their housing application and deposit by the time of their placement meeting.
• Students must have an approved medical accommodation. Students who are newly seeking a housing accommodation are encouraged to contact the Student Accessibility Services (SAS) office immediately to apply for an accommodation. Students with an existing accommodation are also encouraged to contact SAS to see if any action is required to renew their accommodation.
• Students who are awaiting the completion of a medical accommodation request will be placed on a conditional basis, provided that they request and attend a placement meeting, have an accommodation request submitted to SAS, and have submitted the housing deposit and application.
• After April 7 we cannot guarantee medical accommodation placements. Requests for medical accommodation received after this date will be accommodated on a space-available basis. We are generally able to meet those accommodation needs during the summer.

Details about participation in this program will be updated by March 1. Participation in this housing option will be limited to students who are included in this academic program. Students will be required to complete a separate application process by March 31, and if included in the program, they will receive their housing assignment by April 7.

Details about participation in this program will be updated by March 1. Participation in this housing option will be limited to students who are included in this academic program. Students will be required to complete a separate application process by March 31, and if included in the program, they will receive their housing assignment by April 7.

This process is only for Fraternity or Sororities that currently have a townhouse for their organization, or for Fraternities or Sororities that believe they meet the requirements for an FSL townhouse and would like to apply. In order for a Fraternity or Sorority to reapply for their townhouse (or newly apply for one), the organization must be in good standing with the University, and must follow these steps:

• Renewing an FSL Townhouse
  • Leadership of the organization must, by March 31, email Wen Xi (wxi@pace.edu), Assistant Director for Residential Life in Pleasantville, the names of the 8 students who will occupy the townhouse
  • Those 8 students must have submitted a housing application and deposit by that date
  • Those 8 students will be required to also complete the FSL Housing Agreement (Housing Operations will provide instructions to those students for doing so through MyHousing)
  • Once these steps are completed, those students will be assigned to the Townhouse by the Housing Operations staff
• Applying for a new FSL Townhouse
  • Leadership of the organization must, by March 24, email Aolani Ramos, Assistant Director for Fraternity and Sorority Life (aramos7@pace.edu), to request a townhouse. If the request can be accommodated, the organization will receive details on next steps.

Most students who select their own room will do so through an Online Room Selection Process. There are two phases of the Online Room Selection process: one dedicated to certain room types, and one for all other rooms.

The following set of dedicated room selection processes will take place on the evenings of April 11, 12 and 13 (students can only participate in one of these processes. Students must indicate their desire to be included in one of these processes when they complete the housing application.

By the evening of Friday April7, students included in one of these processes will be able to see the time of their room selection appointment for that process.

• The Single Room Selection Process - students in this process will only be able to select single rooms. Students participating in this process cannot have a roommate match with anyone else, as doing so will make single rooms unavailable to them. Single rooms are VERY limited. There will not be enough single rooms available for everyone who participates in the Single Room Selection process. Housing Operations reserves the right to limit the number of students who can enter the Single Room Selection Process if the number exceeds 110% of the number of single rooms available.
• The Honors Floor Room Selection Process – this process is open only to Honors students and their selected roommates. Students in this process will only be eligible to select rooms within the identified upper-class honors floors (floors 21 and 22 in Beekman on the NYC campus; a section of floor 3 in Elm on the Pleasantville campus).
• The Townhouse Room Selection process (in Pleasantville only) - students in this process will only be able to select a townhouse if they have formed a group of 8 (through the roommate search and matching process). Townhouses are very popular. There may not be enough townhouses available for everyone who participates in the Townhouse Room Selection process.

Students who are included in one of these processes, but who do not select a room through the process (either because they choose not to, or because no rooms remain available for them), will be carried over for inclusion in the online room selection process for all remaining rooms. They will have until the start of that process (April 18) to make roommate matches with other students.

The process for all remaining rooms will take place on the evenings of April 18, 19, 20, 25, 26, 27, and May 2, 3 and 4. That process will be split into two sections: one through which students and groups can only select rooms if their group FILLS the room, and one through which all remaining beds available may be selected, even if the room is not filled. These processes are open to all students who have completed a housing application, but who have not yet selected a room.

How do I request to be included in a specific room selection process?

Everyone who completes a housing application will automatically be included in the PRIMARY ONLINE ROOM SELECTION process for their campus (unless they select a room through one of the earlier room selection processes). In the application students may also indicate whether or not they wish to be included in any of the Early Room Selection Processes, and if they wish to be included in the online room selection process for Honors, singles or Townhouse (Pleasantville only) room selection processes.

What happens if I am included in an online room selection process, but I do not select a room?

As each room selection process closes, students in that process who did NOT select a room (e.g., students who requested to be in the Singles process, but who were unable to select a single room) will be carried over for inclusion in the next process.

What happens if no rooms appear when I log in to select a room?

This means that there are no more rooms or suites that have enough vacant beds to accommodate everyone in your group. If you are selecting alone during the first part of the primary online room selection process (if you are not matched with roommates), it means that there are no available single rooms. In the final week of online room selection, the restriction that requires groups to fill the room will be lifted, so individuals will be able to select any vacant bed (even if by doing so they do not fill the remaining space in the room). At that time matched roommate groups will also be able to select rooms that have more vacant beds available than the number of students in their matched group. As noted, students are not required to select a room; in many cases it is best to not select a room that is not the right size for your group, and instead allow the Housing Operations staff to work during the summer to assign you to a room that is a better fit for your group.

What happens if I do not select a room through any of the room selection processes?

If a student does not select a room by the time all room selection processes close (May 4) they will still be guaranteed housing, and will still be held to the cancellation policy, but will not be assigned a room by the Housing Operations staff until mid to late July.

How does the process of selecting a room online work?

Starting on April 7, the room selection process and room selection appointment time will be posted in your MyHousing.

At the time of your room selection appointment, follow these steps:

• Log in to MyHousing. IF you are matched with one or more other roommates, only one of you needs to log in. When you select, you will select for the entire group.
• Select ROOMMATE MATCHING AND ROOM SELECTION from the left side menu
• Select SELECT A ROOM/SUITE from the left side menu
• You will see the room selection process for which you are eligible
• At the bottom of the page, choose SELECT FROM ROOM LIST, then click SEARCH AVAILABLE ROOMS
• You will see a list of rooms (IF YOU DO NOT SEE ANY ROOMS, IT MEANS THAT THERE ARE NO ROOMS AVAILABLE FOR A GROUP OF YOUR SIZE, including how many spots remain available in each room (if no beds are available, the room will not appear on the list), and the semester room rate. You can click the Roster button to see who is assigned to each room on that floor before selecting a room.
• Find the room you want and click SELECT ROOM
• If you are sure of your choice, click SUBMIT ROOM SELECTION
• You (and any roommates with whom you have matched) will be placed and you will be done with the room selection process

How do I know when I am supposed to log in to select a room for an online room selection process?

Please check your MyHousing portal for an alert that will identify the next room selection process in which you are included. That alert will include the general times that process is taking place, and will also be updated with your specific selection appointment once it is set. Selection appointments are set no later than the Friday before each online process begins (each online room selection process begins on a Tuesday evening).

Am I required to participate in a room selection process?

No. Selecting a room placement is optional. Students who deposit and apply by the guaranteed housing deadline, but who do not participate in a room selection process, will still be guaranteed housing, and will still be held to the cancellation policy, but will not be assigned a room by housing until mid to late July.