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Study Abroad

Course credit while studying abroad

Understanding how foreign courses taken during study abroad will fit into your Pace degree plan is the most important part of the study abroad process. Education Abroad will further elaborate on this important process during pre-departure advising in the Abroad 102 info session, which is mandatory for all study abroad students.


How do credits work for study abroad?

When you study abroad at a Pace partner institution—for a semester, year, or summer program—you will receive Pace credits for courses taken abroad. In order to get these Pace credits, there are steps you must take. It's your responsibility to follow these steps; you will not be able to get academic credits otherwise. Undergraduate students going for a semester abroad must enroll in, complete, and pass a minimum equivalent of 12 Pace credit hours. 


What are “course equivalencies”?

Any course you take at a foreign university (or through a study abroad program provider) must closely match a course offered at Pace, in terms of content and academic level. You will select courses from those offered at the overseas institution, with the assistance of your Pace faculty/Academic Advisor. Every course taken abroad must be approved by a Department Chair as a similar course at Pace. This process is referred to as obtaining course equivalencies. Review the current list of Pace Chairs (PDF) to determine who to send your forms to. 


How do I obtain course equivalencies?

First, talk to your Pace Academic Advisor about how the courses you want to take abroad will fit into your academic plan. Complete your Credit Equivalency Forms in consultation with your Academic Advisor. When you apply to study abroad, you will generate your own Credit Equivalency Forms (one form for each course) on the Education Abroad application website.

First, check to see if courses you wish to take abroad are already in Pace’s database of equivalencies:

  • Go to your Study Abroad Application and click on the “Credit Equivalency” link
  • Click on “New Equivalency Request”
  • Click the drop-down menu where it says “select foreign course”
  • Select the course you want to take, enter the appropriate foreign credit amount, and select “next”
  • Select “Option 1: Show equivalent Courses”
  • Select which Pace course you would like to earn credit for and click NEXT
  • Print the Form by clicking on the “Print CER Form” button on the bottom of the page
  • You must have your Academic Advisor sign off on each Form
  • Upload your signed/completed Form to your Study Abroad Application (Terra Dotta) under the "attached documents" section

Step-by-step instructions on creating your Credit Equivalency Forms  if no course equivalencies exist in Pace’s database of equivalencies:

  • Go to your Study Abroad Application and click on the “Credit Equivalency” link
  • Click on “New Equivalency Request”
  • Click on “Other: Not Listed” in the drop-down bar, and manually input the foreign course code (if available), title, and credits. Click “Next”
  • Select Option 3: “Search Home Courses”. Under Department, select “**NEEDS APPROVAL”. Click on Search.
  • Select the circle next to the “NEEDS DEPT. CHAIR APPROVAL” option, and click “Next”. You have now created your Course Equivalency Form.
  • Print the Form by clicking on the “Print CER Form” button on the bottom of the page
  • You must have a Department Chair and your Academic Advisor sign off on each Form. Please give them time to review your Forms and syllabi.
  • Upload your signed/completed Form to your Study Abroad Application (Terra Dotta) under the "attached documents" section

Remember: you must submit your Credit Equivalency Forms to the applicable Pace Department Chair and obtain the Chair's signature! Courses approved as equivalent to Pace’s must satisfy the same curriculum requirements as the Pace course satisfies. Courses for which there is no Pace equivalent—but which are deemed appropriate/desirable to enhance the student’s educational goals—must have the approval of the Department Chair. If there is no equivalent course, the Department Chair can list the course as meeting the requirements for major, minor or general/open elective.  Note: Pace Department Chairs evaluate course equivalency, and Academic Advisors determine how courses fit within students' degree plan - not credit equivalency. Only OSA evaluates credits and determine their value. 

If you cannot easily access your Study Abroad application to create a Credit Equivalency Form, you can download and print a blank Course Equivalency Form (PDF).​

Need more help? Watch this Prezi, walking you through the process step by step.


How many courses should I seek approval for?

Seek approval for more courses than you’re intending to take—so that you’ll have flexibility in choosing your schedule after you arrive abroad (in case a course is cancelled or there’s a schedule conflict). For example, we recommend that you seek approval for 10 courses if you plan to take 5 courses.

Need more help? Watch this Prezi, walking you through the process step by step.


Which courses can I seek approval for?

You can seek approval for most major, minor, and Pace University core courses. These can also include (but are not limited to) AOKs 2, 3, 4, and 5 (not AOK1); language courses; and lab science courses. If you would like to get an AOK course approved by a Chair, the course must be deemed equivalent to an existing Pace course that is already designated as an AOK 2, 3, 4, or 5—and in such cases, the Course Equivalency Form must have that already-existing Pace course listed by name.

Courses that you may NOT take abroad (because you will not get Pace approval/credit for them):

  • AOK1, CE, LC, WE
  • Any course for which you have not yet satisfied the Pace prerequisites
  • You may not take more than half of your major credit requirements during your study abroad
  • For Lubin students: MGT490, MAR221, and for-credit internships

What if I change courses while abroad?

If you need to make changes to any courses while you're abroad, follow these 4 steps:

(1) Obtain new course(s) approval from the relevant Pace Department Chair (if the course is not in Pace’s database of equivalencies), via email. In your outreach to the Chair (see attached sample/template of an email request PDF), you must include the following:

  • an introductory greeting and explanation of who you are (what school you're attending; where the school is located)
  • foreign course title
  • foreign course code
  • foreign course syllabus 

(2)  Once the Chair approves the foreign course via email, ask your Academic Advisor to confirm their approval as well. 

(3)  Upload the full email stream — with approvals by the Chair and your Academic Advisor — into your Pace study abroad application (under "attached documents").

(4)  Inform Pace Education Abroad that you've completed steps 1-3 above.

Students who fail to obtain approval for changes in their study abroad courses cannot be guaranteed that they will receive academic credit for classes that are not on their signed Credit Equivalency Forms (regardless of whether they have completed them and/or paid for the new courses). This will delay your graduation from Pace.


What if I return from study abroad and haven’t yet obtained my course equivalencies?

You must upload your Credit Equivalency Forms for each missing class retroactively, and let Education Abroad know when completed by emailing studyabroad@pace.edu. Education Abroad cannot submit these materials into your application on your behalf. The Credit Equivalency Form is generated from logging into your Pace Study Abroad application (see 'step-by-step instructions' outlined above). The Office of Student Assistance (OSA) will not be able to process your transcript until all Course Equivalency Forms have been uploaded for your classes taken abroad. If Education Abroad has not been informed that you have uploaded your Course Equivalency Forms, we won’t know to begin processing your transcript.


What happens after I complete my course equivalencies?

You must upload all of your completed Course Equivalency Forms to the 'attached documents' section of your online Study Abroad Application. Then, let Education Abroad know when you have done so by emailing studyabroad@pace.edu.

Pace Education Abroad will receive your transcript from your overseas host institution or program (possibly months after your program has ended), and forward it to OSA for processing and conversion of your foreign credits. OSA will then update your Pace transcript based on the Credit Equivalency Forms you submitted prior to your study abroad. (Please allow 8-12 weeks for OSA to process.) Remember: OSA will NOT be able to process your transcript until all Course Equivalency Forms have been uploaded for your classes taken abroad. 


Who does what at Pace (concerning courses taken during study abroad)

  • OSA - has the sole authorization to determine credit values for courses taken abroad
  • Department Chairs - have the sole authority to identify a Pace equivalent course for a foreign course taken abroad
  • Academic Advisors - determine how courses fit in with a student's degree plan. (They can also approve open electives when there’s a direct Pace equivalent.)

It is your responsibility to obtain your course equivalencies for courses taken during study abroad, and Education Abroad will support you with the process. You will not be able to graduate from Pace without taking these steps!