Forms For New Hires
Congratulations on becoming a new employee of Pace University! Once the background check process is complete, the new hire will receive an email from noreply@saashr.com with the subject line “A New Account has been Created In PACE UNIVERSITY's Employee Self-Service Portal.” This message will be sent to the email address that was used in the Pace University application and will provide information about activating Pace employee account and details about the required completion of the electronic onboarding checklist. Please be sure to also check your junk mail folder.
If you have not received an email with this link or cannot log into the onboarding checklist, please call Pace University’s Human Resources Office at (914) 923-2730 option 1 or email talentac@pace.edu.
As part of the University’s employment process, all employees are required to complete a Federal Form I-9 to establish eligibility to work in the United States. This form must be completed and submitted along with documents that prove identity and work authorization. View a list of acceptable documents. Those identifying documents must be brought to one of the Human Resources offices listed below before, on or within 3 days your first day of employment.
If the I-9 is not completed within the first three days of employment, you will not be allowed to continue working.
Human Resources Office Locations
Pleasantville
Goldstein Academic Center, 1st floor lobby
861 Bedford Road
Pleasantville, NY 10570
By appointment only. Please call (914) 923-2730 option 1 or email talentac@pace.edu.
New York City
161William Street, 16th Floor
New York, NY 10038
By appointment only. Please call (914) 923-2730 option 1 or email talentac@pace.edu.
Employment Tax Forms for New Hires
Form W-4 (PDF)
Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes. Completed forms can be sent to payroll@pace.edu.
IT-2104 - Employee's Withholding Allowance Certificate and Instructions (NYS) (PDF)
Complete to withhold New York State taxes, if you are working within New York state
IT-2104-1 Certificate of Nonresidence & Allocation of Withholding (PDF)
Complete to claim Nonresidence & Allocation of Withholding
IT-2104-E Certificate of Exemption from Withholding (PDF)
Complete to claim exemption from withholding for New York State personal income tax
8233 - Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual (PDF)
Complete only if a non-resident alien is claiming exemption from taxes based upon their country's treaty with the US. Required for international students and faculty on work visa.
Benefits Enrollment for New Employee Orientation - Full-Time Employees
Fax completed forms to (914) 923-2828 or Scan/Email to benefits@pace.edu
To access your New Hire Benefits Checklist
Login to the Pace portal and click the Staff Home tab to access the UKG Ready Dashboard. Within “My mailbox," click “My Checklists." Select **Benefits Enrollment – Full-Time and click Open Checklist. Complete each of the tasks listed within the checklist, including Benefits Eligibility Form, 403(b) Retirement Acknowledgement, and Universal Eligibility Notice.
To complete your New Hire Benefits Enrollment
On or after your full-time date of hire, login to the Pace portal and click the Staff Home tab to access the UKG Ready Dashboard. From the main dashboard, click the Benefits tab. Select “Continue new employee enrollment.” Read all applicable instructions. Proceed step by step through the enrollment process to elect health insurance, FSA/HSA contributions, and/or Voluntary Life insurance coverage. If you are not interested in a benefit, click Decline/Waive. Only once every step is completed will the system allow you to click “Submit” on the “Finish Up” tab. Please be sure to upload all corresponding documentation, i.e. a marriage certificate if adding a spouse to the health plans and/or a birth certificate for each dependent child.
403(b) Retirement Plan – Waiting Period Waiver Form:
If applicable, you may elect to either:
- Utilize the online NextGen version of the 403b Waiting Period Waiver form which requires that you enter the email address of a Human Resources representative at your former employer, and that HR Rep must create an username and password via the system to complete their section and submit it to the University Benefits Office.
- Submit the PDF version of the 403b Waiting Period Waiver form (PDF) which requires that you complete Section A and submit the form to an HR Representative at your former employer to complete Section B. The fully completed form must be emailed to benefits@pace.edu.
Regardless of the option that you choose, it is your responsibility, as a new full-time employee, to ensure that the 403b Waiting Period Waiver form is fully completed and submitted to University Benefits for review. You will be notified if you are eligible to waive the waiting period to receive the University contribution (which is contingent upon your required 3% minimum contribution). Employees who are not eligible to receive matching University contributions to the 403b Retirement Plan are: student employees, part-time employees, union employees, and visiting faculty members.
2026 Defined Contribution Retirement Plan (403b) Enrollment
Please review the Defined Contribution Retirement Plan (403b) information on the University Benefits website. You must complete the necessary enrollment process and make a contribution election, via the TIAA participant portal, to participate in the retirement plan. Any contributions that you make are subject to a statutory IRS annual limit. The Plan is a defined contribution plan in which specific contributions are made by the employee and the University once eligibility requirements are met. The requirements for University contributions are based upon age and full-time service criteria. Your contribution may be pre-tax, Roth after-tax, or a combination of both. The University’s contribution is always made on a pre-tax basis.
Life Insurance Beneficiary Designation
Please designate a beneficiary (or beneficiaries) for your Basic and Voluntary, if applicable, life insurance coverage via your UKG Employee Dashboard (PDF). Please be sure to include the percentage of benefit for each beneficiary listed. You may change your beneficiaries, at any time. Please complete this process within 31 days of your full-time date of hire.
Long-Term Disability Plan – Waiting Period Waiver:
If applicable, you may elect to either:
- Utilize the online NextGen version of the Long-Term Disability Plan Waiting Period Waiver Form which requires that you enter the email address of a Human Resources representative at your former employer, and that HR Rep must create an username and password via the system to complete their section and submit it to the University Benefits Office.
- Submit the PDF version of the Long-Term Disability Plan – Waiting Period Waiver Form (PDF) which requires that you complete Section A and submit the form to an HR Representative at your former employer to complete Section B. The fully completed form must be emailed to benefits@pace.edu.
Regardless of the option that you choose, it is your responsibility, as a new full-time employee, to ensure that the Long-Term Disability Plan – Waiting Period Waiver form is fully completed and submitted to University Benefits for review. You will be notified if you are eligible to waive the one-year waiting period to enroll in the Long-Term Disability Plan.
Benefits Disclaimer
The HR/Benefits website is intended only to provide information for the guidance of Pace University employees. The writers of the content have exercised their best efforts to ensure accuracy of the information, but accuracy is not guaranteed. If there are any discrepancies between the information on the website, verbal representations and the Plan documents, the Plan documents will always govern. The information is subject to change from time to time, and the University reserves the right to change or terminate these Plans at any time. The information contained on the website is not intended to replace the plan documents, nor is the information in any way intended to imply a contract.