Disclaimer Regarding Zoom Cloud Recording Retention Policy
Due to limited server capacity, all Zoom recordings are kept on the Zoom server for a total of fifteen (15) days. After that, the recordings are moved to the Panopto Lecture Capture server and can be shared with the students via Blackboard. Thus, students will still have the ability to watch the Zoom recordings throughout the semester. The recordings are retained on the Panopto server for a total of three (3) academic years and are then deleted to reclaim storage space for new recordings.
One of the modes of instruction that will be implemented for the Fall semester in order to satisfy social distancing requirements will be the HyFlex model. In this mode, courses are delivered both in person and online at the same time by the same faculty member. Select classrooms on campus will be outfitted with a "Zoom Station," that will allow the faculty member to teach to a number of students in the classroom, while simultaneously teaching to a number of students connected to the class synchronously via a Zoom session. This model maximizes the potential for students to participate in a face to face course experience while adhering to the guidelines of social distancing. The challenge for the faculty in this mode is to ensure that both groups of students, in-person and online, are able to benefit from the same interactive learning experience. During these sessions, will we cover the basics of using the equipment and technology available in the classroom to facilitate this mode of instruction. Additionally, we will discuss best practices in pedagogy while employing the HyFlex model.
Faculty and staff are invited to learn about the HyFlex technology. Upcoming sessions are posted below. These sessions will be conducted through Zoom, participants can join from a computer or mobile device.
|July 14||12 PM||July 14th Recording|
|July 22||12 PM||July 22nd Recording|
|July 30||12 PM||July 30th Recording|
|August 4||11 AM||August 4th Recording|
In-Person HyFlex Trainings
Educational Media will be offering in-person trainings beginning the week of July 27th. You will be able to see the HyFlex Zoom Station in person. To sign up for a date, select the campus you would like to attend the training on and enter your full name in one of the available time slots.
Please note, that at this time the In-Person trainings are 30 minute long sessions. Due to COVID-19 and social distancing, we can only have 2 faculty members present in the room with the Ed Media tech at a time. More trainings will be added throughout the month of August.
Class scheduling and room assignments are still being determined by OSA, the Provost Office, and Department Chairs. Therefore, the placement of Zoom stations is still to be confirmed and adjusted. We have provided the initial listing to assist faculty in the assignment process with their Chairs and Department Heads.
NYC HyFlex Classroom Listing
- 140WM 101
- 140WM 102
- 140WM 202
- 140WM 306
- 140WM 311
- 140WM 508
- 163WM 1530
- 163WM 2035
- 163WM 236
- 163WM 603
- 163WM 607
- 163WM 608
- 41PR Schaberle Theater
- 80GRN STDA
- 80GRN STDB
- Civic E300
- Civic E301
- Civic E302
- Civic E303
- Civic E304
- Civic E305
- Civic E306
- Civic E307
- Civic E308
- Civic E309
- Civic E310
- Civic E311
- Civic E316
- Civic E317
- Civic E318
- Civic E320
- Civic E321
- Civic E322
- Civic E323
- Civic E325
- Civic E326
- Civic E327
- Civic E328
- Civic E329
- Civic E330
- Civic E331
- Civic E332
- Civic GYM
- Civic LHN
- Civic LHS
- Civic LHW
- Civic Schimmel
- Civic Student Center West
- Civic W206C
- Civic W211
- Civic W401
- Civic W402
- Civic W503
- Civic W504
- Civic W507
- Civic W510
- Civic W511
- Civic W512
- Civic W513
- Civic W514
- Civic W515
- Civic W519
- Civic W520
- Civic W521
- Civic W522
- Civic W601
- Civic W602
- Civic W603A
- Civic W603B
- Civic W604
- Civic W605
- Civic W607
- Civic W608
- Civic W609
- Civic W610
- Civic W612
- Civic W613
- Civic W614
- Civic W615
- Civic W616
- Civic W617
- Civic W618
- Civic W619
- Civic W621
- Civic W622
- Civic W623
- Civic W624
- Civic W625
- Civic W626
- Civic W627
- Civic W628
PLV HyFlex Classroom Listing
- Alumni AH132
- Alumni AH134
- Elm Hall 127
- Elm Hall 129
- ENV Center CTR
- Goldstein G300
- Lienhard Hall L10
- Lienhard Hall L15
- Lienhard Hall L2
- Lienhard Hall L20
- Lienhard Hall L21
- Lienhard Hall L24A
- Lienhard Hall L24B
- Lienhard Hall L25
- Lienhard Hall LLH
- Miller M10
- Miller M11
- Miller M12
- Miller M13
- Miller M14
- Miller M21
- Miller M22
- Miller M23
- Miller M24
- Miller M25
- Miller M26
- Miller M27
- Miller M28
- Miller M32
- Miller M33
- Miller M34
- Miller M35
- Miller M36
- Miller M37
- Miller M38
- Miller M39
- Miller M40
- Wilcox Hall PLH
- Wilcox Hall MPR
- Wilcox Hall W30
- Wilcox Hall W35
- Wilcox Hall W36
WP HyFlex Classroom Listing
- Aloysia Hall A103
- Gerber Glass Problem Room
- Ottinger Hall O101
- Ottinger Hall G01
- Ottinger Hall G02
- Ottinger Hall O201
- Ottinger Hall O202
- Preston Hall P401
Social Distance Room Capacity
|Location||Social Distancing Occupancy (6 Feet)|
|163 William Street 110, Amphitheatre||14|
|163 William Street 1103, Conference Room||3|
|163 William Street 1104, Conference Room||3|
|163 William Street 1310, Conference Room||2|
|163 William Street 1705, Conference Room||3|
|163 William Street 313, Conference Room||4|
|163 William Street Room 1220||6|
|163 William Street Room 1235||7|
|163 William Street Room 1315||6|
|163 William Street Room 1325||7|
|163 William Street Room 1330||6|
|163 William Street Room 1335||7|
|163 William Street Room 1405||4|
|163 William Street Room 1410||5|
|163 William Street Room 1420||7|
|163 William Street Room 1425||8|
|163 William Street Room 1430||7|
|110 William Street Room 1117||5|
|110 William Street Room 1118||2|
|110 William Street Room 1119||2|
|110 William Street Room 1120||2|
|140 William Street Room 101, Dance Studio||18|
|140 William Street Room 102, Dance Studio||18|
|140 William Street Room 201, Dance Studio||18|
|140 William Street Room 202.3, Costume Shop||15|
|140 William Street Room 306, Blackbox||12|
|140 William Street Room 311, Blackbox||12|
|140 William Street Room 405, Dance Studio||12|
|140 William Street Room 406, Dance Studio||12|
|140 William Street Room 502, Acting Studio||6|
|140 William Street Room 505, Vocal Room||2|
|140 William Street Room 506, Vocal Room||1|
|140 William Street Room 507, Vocal Room||1|
|140 William Street Room 508, TV/Film Studio||14|
|140 William Street Room 509, Acting Studio||7|
|140 William Street Room 511, Vocal Room||2|
|140 William Street Room 512, Vocal Room||2|
|140 William Street Room 513,||2|
|140 William Street Room 602, Screening Room||6|
|140 William Street Room 615, Conference Room||6|
|140 William Street Room 701||6|
|140 William Street Room 702||10|
|156 William Street Room 501, EM Conference Room||3|
|163 William Street 1624AB, Conference Room||2|
|163 William Street 1800, Banquet Room||25|
|163 William Street 2010, Meeting Room||2|
|163 William Street 2200, Conference Room||3|
|163 William Street Room 1215||6|
|163 William Street Room 1225||7|
|163 William Street Room 1230||6|
|163 William Street Room 1320||7|
|163 William Street Room 1405||4|
|163 William Street Room 1410||5|
|163 William Street Room 1415||4|
|163 William Street Room 1415||4|
|163 William Street Room 1420||7|
|163 William Street Room 1425||7|
|163 William Street Room 1505||4|
|163 William Street Room 1510||3|
|163 William Street Room 1515||4|
|163 William Street Room 1520||7|
|163 William Street Room 1525 (SCIS)||4|
|163 William Street Room 1530||3|
|163 William Street Room 1535||5|
|163 William Street Room 2015||4|
|163 William Street Room 2020||4|
|163 William Street Room 2025||4|
|163 William Street Room 2030||4|
|163 William Street Room 2035||6|
|163 William Street Room 207||4|
|163 William Street Room 236||6|
|163 William Street Room 320, Seidenberg Lab||5|
|163 William Street Room 344||10|
|163 William Street Room 501||5|
|163 William Street Room 504||5|
|163 William Street Room 603||6|
|163 William Street Room 604||10|
|163 William Street Room 607||9|
|163 William Street Room 608||9|
|Aniello Bianco Room||14|
|Birnbaum Library, Computer Lab||8|
|Civic LHN, Lecture Hall North||16|
|Civic LHS, Lecture Hall South||16|
|Civic LHW, Lecture Hall West||11|
|Civic Schimmel Theatre B5E, Costume Shop||6|
|Civic Setters Lounge||8|
|Civic Student Center West||27|
|Civic Tower, Board Room North||3|
|Civic Tower, Board Room South||4|
|Civic W300, Biology Instrumentation/Separations Lab||9|
|Civic W302, Analytical Chemistry/Biochemistry Lab||6|
|Civic W303, Physics Lab||6|
|Civic W304, Biology Lab||6|
|Civic W305, Biology Instrumentation Lab||6|
|Civic W306, General Biology Lab||6|
|Civic W307, Histology Lab||6|
|Civic W308, Anatomy Lab||6|
|Civic W309, Genetics & Microbiology Lab||5|
|Civic W310, Organic Chemistry Lab||6|
|Civic W311, General Chemistry Lab||6|
|Civic W313, Earth Science/Biochemistry||6|
|Civic W403, Lubin Booth Ferris Lab||7|
|Civic W404, Lubin Global Analysis Lab||9|
|Civic W501, BFA Blackbox||8|
|Civic W509, MFA Blackbox||10|
|Civic W510, Active Learning Classroom||9|
|Civic W511, Active Learning Classroom||9|
|Civic W512, Lubin Smart Room||8|
|Civic W513, Lubin Smart Room||8|
|Civic W514, Lubin Smart Room||8|
|Civic W515, Lubin Smart Room||8|
|Civic W517, MFA Blackbox||10|
|Civic W525, MFA Classroom||2|
|Civic W526, MFA Blackbox||10|
|Civic W613, Lecture Hall||10|
|Civic W614, Lecture Hall||10|
|Civic Y24, Computer Room||4|
|Civic Y24, Computer Room||4|
|Civic Y33 Dyson Conference Room||3|
|Michael Schimmel Center For The Arts, Balcony||36|
|Michael Schimmel Center For The Arts, Dressing Room North||4|
|Michael Schimmel Center For The Arts, Dressing Room South||4|
|Michael Schimmel Center For The Arts, Full House||65|
|Michael Schimmel Center For The Arts, Lobby||8|
|Michael Schimmel Center For The Arts, Orchestra||29|
|Michael Schimmel Center For The Arts, Stage||15|
|Park Row 1001, Recording Studio||4|
|Park Row 1004, Schaeberle Studio Theatre||13|
|Park Row 1201, Art Studio||6|
|Park Row 1203, Photography||7|
|Park Row 1204, ART Animation Lab||10|
|Park Row 1319||6|
|Park Row 1321||2|
|Park Row 14TH FLOOR Conference Room||4|
|Park Row 1603||4|
|Park Row 202 Colloqium||8|
|Park Row 203||4|
|Park Row 207, Academic Study Center||8|
|Park Row 301, Photo/Film Video Classroom||6|
|Park Row 302||3|
|Park Row 303, LAB||6|
|Park Row 304, DIGITAL LAB||6|
|Park Row 305, PHOTO STUDIO||1|
|Park Row 310, Film Production Studio Classroom||6|
|Park Row 512, Speech Clinic||4|
|Park Row 803, SDACA Conference Room||2|
|Park Row P601||4|
|Location||Socially Distanced Capacity (6 Feet)|
|Alumni Hall AH132||6|
|Alumni Hall AH134||6|
|Alumni Hall Courtyard Lawn||0|
|Art Barn Classroom||4|
|Choate House Art Gallery||4|
|Buchsbaum House Room B101||10|
|Buchsbaum House Room B103||5|
|Choate House Conference Room||2|
|Elm Hall 127||6|
|Elm Hall 129||6|
|Elm Hall Courtyard Lawn||0|
|Gannett House Resource Room||2|
|Gannett House Room 10||4|
|Goldstein Academic Center Seidenberg Lounge||2|
|Goldstein Academic Center Room 100||9|
|Goldstein Academic Center Room 224||2|
|Goldstein Academic Center Room 230||4|
|Goldstein Academic Center Room 300||6|
|Goldstein Academic Center Room 314||2|
|Goldstein Academic Center Room 315||3|
|Goldstein Fitness Center Gym||220|
|Goldstein Fitness Center Gym, Court A||60|
|Goldstein Fitness Center Gym, Court Ab||130|
|Goldstein Fitness Center Gym, Court B||60|
|Goldstein Fitness Center Gym, Court C||60|
|Goldstein Fitness Center Hall Of Fame Room||16|
|Goldstein Fitness Center, VIP Room||4|
|Goldstein Health And Fitness Center Aerobics Room||20|
|Kessel Boudreau Lounge||18|
|Kessel Butcher Suite||20|
|Kessel Gottesman Room||35|
|Lienhard Hall L10||20|
|Lienhard Hall L20||11|
|Lienhard Hall L21||12|
|Lienhard Hall L24a||6|
|Lienhard Hall L24b||5|
|Lienhard Hall L25||6|
|Lienhard Hall L26||5|
|Lienhard Hall L27||6|
|Lienhard Hall L315||4|
|Lienhard Lecture Hall (LLH)||20|
|Marks Hall 30||6|
|Marks Hall 34||2|
|Miller Hall 10||6|
|Miller Hall 11||6|
|Miller Hall 12||6|
|Miller Hall 13||6|
|Miller Hall 14||6|
|Miller Hall 14A, Active Learning Classroom||6|
|Miller Hall 15A||8|
|Miller Hall 20||6|
|Miller Hall 21, Active Learning Classroom||6|
|Miller Hall 22, Active Learning Classroom||6|
|Miller Hall 23||6|
|Miller Hall 24||6|
|Miller Hall 25||6|
|Miller Hall 26||6|
|Miller Hall 27, Active Learning Classroom||8|
|Miller Hall 28||8|
|Miller Hall 30||5|
|Miller Hall 32||6|
|Miller Hall 33||6|
|Miller Hall 34||6|
|Miller Hall 35||6|
|Miller Hall 36||6|
|Miller Hall 37||6|
|Miller Hall 38||6|
|Miller Hall 39||7|
|Miller Hall 40||8|
|Mortola Library, Computer Lab||10|
|Wilcox Hall W13||5|
|Wilcox Hall W15A||4|
|Willcox Hall W10||6|
|Willcox Hall W12||7|
|Willcox Hall W13||5|
|Willcox Hall W14||6|
|Willcox Hall W15||4|
|Willcox Hall W21||5|
|Willcox Hall W30||6|
|Willcox Hall W31||5|
|Willcox Hall W33||8|
|Willcox Hall W34||8|
|Willcox Hall W35||12|
|Willcox Hall W36||8|
|Willcox Hall W9||4|
|Willcox Pecker Lecture Hall||21|
|Willcox TV Studio||30|
Different Learning Methods
Learning Modality Definitions
Description: A course with only traditional in-person, on-campus class meetings. Due to capacity restrictions and social distance requirements, enrollment in these fully on-campus courses will be limited.
What does this mean? You’ll be attending class in-person! Many subjects require face-to-face learning, so Pace is offering this option in order to best facilitate your needs. We will, of course, require all students and faculty to maintain social distancing and wear face coverings in the classroom so that we are all safe as we embark on this new semester.
Description: A hybrid course delivered simultaneously in-person and remotely, so that students have the flexibility to choose either format for any class meeting, subject to classroom capacity restrictions. Here’s some more info about HyFlex tech.
What does this mean? We’ve set our faculty up with special “Zoom Rooms,” which means they will be in the classroom and teaching while simultaneously live-streaming the lecture to you at home. Because we want you to feel safe and comfortable, you get to choose whether you’re coming to the classroom or tuning in from your couch. Think Twitch streams. Reach out to your faculty members directly to get the deets on who should physically come to the classroom and when. They’ll help sort out the scheduling nitty-gritty.
Description: A course with some in-person, on-campus class meetings, and some online elements.
What does this mean? You might have to come to class in-person sometimes, but not all the time. When you aren’t physically in the classroom, you will be utilizing Blackboard and/or Zoom and completing your assignments online. Check with your professor about requirements and be sure to carefully review their syllabus. They will be able to better explain what your unique semester will look like!
Description: A course delivered fully remotely. It may be a synchronous course, in which students and faculty will meet live online on a set schedule, or it may be an asynchronous course, in which all coursework is available online and can be accessed at any time. Some fully online courses may have synchronous and asynchronous components.
- >> Asynchronous: Course is taught online with students participating at their own times. There will be assignments, quizzes/tests, projects and/or discussions that students have the flexibility to complete within a set period each week.
- >> Synchronous: Course is taught online in real time using Zoom. Students will be required to participate at set times from their own home/residence hall or remote location.
- >> Mixed: Course is taught using a combination of real-time Zoom sessions and self-paced or asynchronous activities.
What does this mean? You’ll be using mainly Blackboard for this class! Sometimes, your professor might upload a lecture or stream it live on Zoom, but they will be in touch with you to ensure you know when you need to be logged on or if you can complete assignments every week at your own pace. Just make sure you note the deadlines!
Do you have questions about your courses or instructional modalities? Reach out to your academic advisor and faculty directly! They’re here to help.
Zoom Tech FAQ
Can still we schedule our class Zoom meetings ahead of time via Blackboard?
Yes! You can still schedule your Zoom meetings via Blackboard. Students joining the class remotely, can access the class meeting through the Zoom tab on Blackboard, as well as Brightspace D2L.
How many students can you see on the Zoom Room station at once?
You can see up to 25 students at a time. The student(s) that is/are actively speaking with be displayed as one of the 25 on the screen.
Does the camera automatically follow you as you move and write on the board?
Yes, the camera will follow your voice as you move around the front of the classroom. We do suggest that if you use the whiteboard to write notes on, that you write them on the part of the board that is closest to the Zoom Room station.
Can we move the camera?
The camera on the Zoom station cannot be moved. However, the camera will follow your voice as you move along the front of the classroom.
Can we move the Zoom Room station?
The Zoom Room station must remain by the podium in the classroom. Although, you can rotate the Zoom Room station around to face the students in the room. We recommend that faculty leave the Zoom Room stations as is in the classroom.
Can I still project PPTs and lecture materials in class? If so, will the students on Zoom be able to see it too?
Yes! You can still see all of your lecture material(s) on the projector and screen in the classroom. You would just need to remember to select Share Screen in the Zoom meeting window, so the students online can see the material as well.
Will there be a help line for faculty during the semester to assist with tech support?
Yes, you can continue to call Educational Media for over the phone support. Educational Media will not be coming into the classrooms while classes are in session, but they will be available to walk you through and assist with your technology questions, while providing some remote support.
Can students bring their laptops to the classroom to join the Zoom session, so they can engage with the students online?
Yes! Students in the classroom can bring their laptops to class, if they choose to, and join the Zoom meeting to interact with their classmates online. We highly recommend, that if the students in the classroom choose to do this, that they mute their microphones and mute their computer audio to avoid feedback. The students online and in class will be able to hear each other via the Zoom Station.
Where can we share the class recording links?
All Zoom/Panopto recording links should be shared with the students in their respective LMS course shells.
HyFlex Non-Tech FAQ
Will every classroom have a Zoom station set up?
No. ~150 classrooms will be equipped in this way. See the listing of rooms equipped on each campus.
Do we need to apply for the Zoom room for room assignment?
If a faculty member indicated the preference for HyFlex (in their Fall 2020 schedule update, which is an Excel file that was created by each department chair and then shared with Academic Scheduling), then Scheduling is matching that preference to the roster of available Zoom rooms.
Will there be sanitizers/ disinfectants in every classroom?
Will there be something to spray on the keyboard, mouse, etc between classes?
Yes. But faculty should bring their own personal markers or other high-touch materials.
How are students selected for in person vs. online and who makes that choice? Students, Prof., Univ?
Students aren’t ‘selected.’ Faculty are making their instructional mode preferences known and those preferences are being used to update the Fall 2020 schedule. The content and pedagogy of some courses requires an on-campus presence (e.g., CHP) for degree completion. Those courses are receiving top priority for classroom space assignments.
Do we need to set up some kind of sign-up system to limit the number of students who come to the classroom vs. the number who are online?
Yes. Faculty should establish a cohorting model or rotation of on-campus presence that ensures that the classroom never exceeds 25% density of occupancy.
Zoom Best Practices
Video and Audio
- Unless your appearance or background is inappropriate or distracting, turn ON your video. Video is crucial in building trust and engagement in virtual communications.
- Test your video and audio before your meeting at zoom.us/test.
- Look at the camera. This takes a bit of getting used to since you want to look at the other participants faces (and, let’s be honest, your own face), but try to look at the camera when you’re talking. This tactic will mimic the in-person feeling of eye contact.
- When possible, try to use a good quality camera and headset instead of your computer’s built-in ones. Zoom works just fine with the built-ins, but the quality is even sharper with higher quality hardware.
- Adjust your camera if it is too low or high. Only your barber wants to stare at the top of your head. Your camera should be at eye level.
- If you can, hold off on eating full meals during your meeting. If you can, chow down when your meeting is over.
- Even though it’s tempting, try not to multitask too much. And if you’re going to, at least mute yourself.
- You don’t have to be overly prepared for a meeting you’re not hosting, but try to be on time, having glanced at the agenda.
- Refrain from private behavior – i.e. scratching your armpits, picking your nose. We can see you!
- Dirty clothes in a pile, an unmade bed, and so forth give the impression that you’re not a professional to be trusted with serious work. Clean up and have a simple background. Zoom also provides virtual backgrounds to help you disguise even the most recklessly cluttered environments.
- Lights, camera, action! Note, the first item here is LIGHTS. Position yourself so that most of the light is coming from in front of you (behind your monitor), instead of behind you. If you have a window behind you, shut the blinds. Otherwise, you will be backlit.
- Fun fact: barking dogs and slamming doors are not just annoying in person, they are also annoying via Zoom! Find a quiet space to meet, shut the door, and mute yourself as necessary.